Executive Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution that was established in 199

• Its mission is to promote the transition to market economies and to foster private and entrepreneurial initiatives in countries across Europe, Asia, and beyond. The EBRD operates in over 30 countries, employing thousands of staff members who work collaboratively to support the development of sustainable economies. The organization is known for its commitment to inclusiveness, innovation, trust, and responsibility, which are reflected in its workplace culture and operational strategies.

Job Overview:
The Executive Assistant position is a vital role within the EBRD's Constituency Office, which is part of a larger structure that includes 23 Constituency Offices representing 77 shareholders. The Executive Assistant will report directly to the Director and will also provide support to the Alternate Director. This role is essential for ensuring the smooth operation of the office, which includes managing administrative tasks, coordinating meetings, and facilitating communication with various stakeholders. The Executive Assistant will be expected to handle a variety of tasks that require a high level of organization and attention to detail, as well as the ability to interact with government officials and other representatives from the Constituency. This position offers an opportunity to work in a dynamic environment where the individual can contribute to the overall effectiveness of the office and the EBRD's mission.

Duties and Responsibilities:
The Executive Assistant will be responsible for a wide range of administrative and secretarial duties, including but not limited to: providing comprehensive administrative support to both the Director and Alternate Director; managing the office's daily operations; organizing and scheduling meetings, both internal and external; handling travel arrangements and hotel bookings; processing visa applications as necessary; maintaining accurate expense records for budgetary purposes; typing and drafting reports, correspondence, and memoranda; distributing Board documents and other materials; monitoring communications with capitals to ensure Constituency needs are met; overseeing the office budget; preparing for Annual Meetings and other significant events; maintaining an effective filing system; and performing any other ad-hoc administrative tasks as required.

Required Qualifications:
Candidates must possess proven secretarial or administrative experience, with a strong understanding of the EBRD's operations and a track record of excellent performance. A degree or equivalent relevant business experience is required. The ideal candidate will have exceptional organizational skills, the ability to work independently, and a strong proficiency in typing (minimum 55 words per minute). Candidates should be computer literate, with proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SAP, and Teams. Excellent written and verbal communication skills are essential, along with experience in dealing with institutions and the business community. Diplomatic skills and experience in protocol are necessary for managing relationships with authorities and stakeholders in a multicultural environment.

Educational Background:
A degree in business administration, management, or a related field is preferred. Equivalent relevant experience may also be considered in lieu of formal education. Candidates should demonstrate a strong understanding of business practices and administrative procedures.

Experience:
The position requires candidates to have a solid background in administrative support roles, ideally within an international or multicultural organization. Experience in dealing with high-level officials and managing complex schedules is highly desirable. Candidates should be able to demonstrate their ability to adapt to changing environments and respond positively to new challenges.

Languages:
Fluency in English, both written and spoken, is mandatory for this position. Proficiency in Japanese is considered an advantage but is not a requirement. The EBRD encourages applications from all qualified candidates, regardless of language skills, emphasizing inclusivity in its hiring process.

Additional Notes:
This is a full-time position with a regular contract type. The contract length is not specified, but the posting end date for applications is set for April 12, 202

• The EBRD promotes a hybrid workplace model that offers flexibility to its employees, fostering a culture of trust and connectedness. The organization is committed to employee wellbeing and offers a comprehensive suite of competitive benefits. Additionally, the EBRD values diversity and encourages applications from candidates of all backgrounds, ensuring equal opportunities for all.