Project Assistant (G5)

Job Posting Organization:
The OSCE Presence in Albania was established in 1997 with the mission to promote democratization, the rule of law, and human rights, while consolidating democratic institutions in accordance with OSCE principles and commitments. The organization operates in various sectors including arms control, trafficking prevention, electoral assistance, anti-corruption initiatives, gender mainstreaming, environmental projects, human rights protection, and legislative and media reform. The OSCE Presence in Albania is involved in capacity-building for law enforcement officials and has a diverse range of activities aimed at enhancing the democratic framework of the country.

Job Overview:
The Project Assistant (G5) position is a fixed-term appointment starting from January 2026, under the ExB project focused on assisting the National Authorities of Albania in reducing the risks associated with the proliferation and misuse of Small Arms and Light Weapons (SALW). The incumbent will be based at the OSCE Presence in Albania, specifically within the security" style="border-bottom: 1px dotted #007bff !important;">Security Cooperation Department. The role involves direct supervision by the National Project Officer and collaboration with the Project Implementation Team. The Project Assistant will play a crucial role in planning, implementing, monitoring, and evaluating project activities, ensuring effective execution of programmatic events, and maintaining comprehensive records of project-related documentation and communications.

Duties and Responsibilities:
The successful candidate will be responsible for a variety of tasks including: assisting in the planning and implementation of project activities; preparing drafts of reports and financial documents; supporting the organization of workshops, trainings, and conferences; monitoring project implementation rates and financial spending; organizing project-related events and managing logistics such as travel arrangements; preparing materials for events; conducting research for presentations; taking minutes and drafting notes; assisting in financial and narrative reporting; providing interpretation and translation services as needed; maintaining project stakeholder directories; and ensuring effective communication and coordination within the project team.

Required Qualifications:
Candidates must possess completed secondary education, supplemented with training in administration or project implementation. A minimum of 4 years of relevant work experience is required, including administrative, project, or office work, as well as experience in writing project proposals, reports, and evaluations. Proficiency in MS Office and familiarity with ORACLE applications is essential. Candidates should demonstrate excellent oral and written communication skills in English, strong analytical and interpersonal skills, and a commitment to gender awareness and sensitivity. The ability to work collaboratively in a diverse team environment is also crucial.

Educational Background:
The educational requirement for this position is a completed secondary education, with additional training in administration or project implementation being highly desirable. A high school diploma or equivalent (GED) is the minimum educational qualification necessary for applicants.

Experience:
The position requires at least 4 years of related work experience, which should include administrative, project, or office work. Experience in writing project proposals, reports, and evaluations is preferred, particularly within international organizations. Candidates should have a proven track record of managing project implementation and financial documentation.

Languages:
Fluency in English is mandatory, with excellent oral and written communication skills required. Knowledge of Albanian is also necessary for translation and interpretation tasks. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
This position is a full-time, fixed-term contract with a general services job level (G5). The remuneration package is approximately 1,058.25 EURO, subject to national social security deductions, and OSCE salaries are exempt from taxation. Appointments are typically made at Step 1 of the OSCE salary scale, with the possibility of higher initial appointments based on relevant experience. The OSCE is committed to diversity and inclusion, encouraging candidates from various backgrounds to apply. The organization does not request payment during the application process and appointments are subject to medical clearance. The mandatory retirement age for contracted positions is 65 years, with an age limit of 62 years at the time of appointment.