Intern - Occupational Health Unit

Job Posting Organization:
The organization is focused on providing global shared services in occupational health, ensuring the well-being of employees through effective health management systems. It operates under the guidance of the Occupational Health Unit (OHU) in Geneva and aims to support health initiatives across various regions. The organization emphasizes the importance of confidentiality and professionalism in handling sensitive health information, and it is committed to maintaining high standards in occupational health practices.

Job Overview:
The intern will work under the direct supervision of the OHU Global Shared Services Centre, closely coordinating with the Senior Administrative Officer and consulting with the Chief of the Occupational Health Unit in Geneva. The primary function of this position is to assist in the daily operations of the Occupational Health Unit, with a focus on learning to use the EarthMed system effectively. The intern will support the processing of medical records and staff health documentation, contributing to the overall workflow of occupational health services. This role is designed to provide hands-on experience in managing certified sick leave requests, ensuring accurate documentation, and maintaining timely updates in the relevant systems. The intern will gain proficiency in the end-to-end process of certified sick leave management, including document validation and coordination with human resources, while upholding strict confidentiality standards.

Duties and Responsibilities:

• Learn to effectively use EarthMed (Occupational Health System) and Wave to support daily operations of the Occupational Health Unit.
• Assist in processing Certified Sick Leave (CSL) requests, ensuring all documentation is accurate and updated in the systems.
• Review and validate sick leave certificates in accordance with OHU procedures and relevant guidelines, maintaining confidentiality.
• Coordinate with relevant units to ensure timely processing of health documentation.
• Apply administrative and organizational skills in a medical support setting, including data handling and document management.
• Uphold professionalism in handling sensitive health information and maintain confidentiality at all times.
• Collaborate with team members and contribute to occupational health workflows.

Required Qualifications:
Candidates must be undergraduates from any International Studies, Medical Sciences, or Business-related courses with a school requirement to undergo an internship or On the Job Training. Recent graduates from accredited academic institutions are also eligible to apply. While the role is open to graduates from diverse academic disciplines, backgrounds in international studies, business administration, public health, or related fields are considered advantageous. Accredited universities are those listed in the UNESCO World Higher Education Database.

Educational Background:
The position requires candidates to be undergraduates or recent graduates from accredited institutions. Preferred fields of study include International Studies, Medical Sciences, Business Administration, Public Health, or related disciplines. The educational background should align with the requirements of the internship, emphasizing the importance of relevant academic training in supporting occupational health initiatives.

Experience:
While prior internship or volunteer experience in an administrative, HR, or healthcare-related setting is preferred, it is not mandatory. Familiarity with document handling, data entry, or basic health records management is beneficial. Experience supporting occupational health or HR initiatives is considered an advantage, as it aligns with the responsibilities of the role and enhances the intern's ability to contribute effectively to the team.

Languages:
The job does not specify mandatory languages, but proficiency in English is likely essential given the international context of the organization. Additional language skills may be beneficial, particularly in languages relevant to the organization's operations or the regions it serves.

Additional Notes:
The internship is likely to be a full-time position, though specific details regarding contract duration, seniority level, and compensation are not provided in the job description. The role is open to both national and international candidates, reflecting the organization's commitment to diversity and inclusion in its workforce.