Technical Administration Assistant

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which is dedicated to helping people affected by displacement. Established in 1946, NRC operates in multiple countries around the world, providing assistance and support to those in need. The organization focuses on various sectors including education, shelter, and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and aims to promote the rights of displaced individuals. NRC is known for its commitment to humanitarian principles and works tirelessly to ensure that the needs of vulnerable populations are met. With a workforce comprising thousands of employees, NRC is a significant player in the humanitarian sector, advocating for the rights of refugees and internally displaced persons.

Job Overview:
The Technical Administration Assistant plays a crucial role in supporting the administrative functions of the NRC's East Area Office (EAO) in Dnipro, Ukraine. This position involves a variety of clerical and administrative tasks aimed at ensuring the smooth operation of the office and facilities. The assistant will be responsible for adhering to NRC policies and guidelines while assisting managers and staff with day-to-day office tasks. The role requires effective resource management and the ability to identify potential risks and gaps in administrative processes. The assistant will also be involved in maintaining the NRC premises, preparing status reports, and promoting improvements in administrative functions. This position is essential for maintaining the operational efficiency of the NRC in the region and ensuring that the needs of international staff and the office are met.

Duties and Responsibilities:
The Technical Administration Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: assisting in the issuance of temporary residence permits and registrations for international staff, organizing minor repairs and maintenance of staff accommodations, searching for office premises and guesthouses, ensuring the functionality of appliances and utilities, maintaining cleanliness and organization in guesthouses and offices, managing necessary purchases for office supplies, tracking contracts for the administrative unit, processing payments in a timely manner, organizing workshops and team-building events, coordinating business trips for EAO employees, managing postal services, and handling cash advances for the administrative unit. The assistant will also be expected to perform any other work-related duties assigned by the line manager, demonstrating flexibility and a willingness to support the team as needed.

Required Qualifications:
Candidates for the Technical Administration Assistant position should possess a bachelor's degree in a relevant field. Experience working in a support function within a humanitarian or recovery context is considered a strong asset. Previous experience in complex and volatile environments is highly desirable. Candidates must demonstrate good written and spoken English, as well as fluency in both written and spoken Ukrainian. Proficiency in computer literacy, particularly with MS Office, is essential. Additionally, candidates should exhibit strong analytical skills, organizational abilities, team working skills, cultural awareness, and sensitivity. A proven ability to plan and implement tasks effectively is also important, along with a motivation to learn and grow within the role.

Educational Background:
The educational background required for the Technical Administration Assistant position includes a bachelor's degree in a relevant field. This educational foundation is essential for understanding the administrative and clerical tasks associated with the role, as well as for navigating the complexities of working within a humanitarian organization. Candidates should have a solid understanding of administrative processes and be equipped with the necessary skills to support the operational needs of the NRC.

Experience:
The level of experience needed for the Technical Administration Assistant position includes prior work experience in a support function, particularly within humanitarian or recovery contexts. Candidates should have a demonstrated ability to work effectively in complex and volatile environments, showcasing their adaptability and resilience. Experience in administrative roles, particularly those involving coordination and organization, will be beneficial for candidates applying for this position.

Languages:
For this position, fluency in both written and spoken Ukrainian is mandatory, as it is essential for effective communication within the local context. Additionally, good written and spoken English is required to facilitate communication with international staff and stakeholders. Proficiency in other languages may be considered an asset but is not mandatory for this role.

Additional Notes:
This position is open to candidates who have the legal right to work in Ukraine, and it is important to note that the NRC is unable to provide work permits or visa sponsorships for this role. The recruitment process will be conducted on a rolling basis, meaning that applications will be screened as they are received, and interviews will be scheduled promptly until a suitable candidate is selected. This position offers an opportunity to contribute to a meaningful cause while working alongside dedicated professionals in the humanitarian field. Candidates are encouraged to apply early to ensure their applications are considered.