Program Assistant

Job Posting Organization:
The World Bank Group is a prominent global institution established to provide funding and knowledge to developing countries. With a mission to end extreme poverty and promote shared prosperity, the organization operates in 189 member countries and has over 130 offices worldwide. The World Bank Group is a unique partnership of five institutions that work collaboratively with public and private sector partners to invest in innovative projects and leverage data, research, and technology to address pressing global challenges. The Digital Transformation Global Practice, a vice-presidency within the World Bank, focuses on harnessing digital technologies to facilitate development and improve lives across the globe.

Job Overview:
The Program Assistant position at the World Bank is integral to the Digital Transformation Global Practice, which aims to support the World Bank's goals of eradicating poverty and fostering shared prosperity through digital solutions. The role involves coordinating logistics for programs, managing administrative procedures, maintaining program documents, and supporting communications and knowledge products. The assistant will work closely with various stakeholders, ensuring effective collaboration and timely follow-up on program activities. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining high standards of accuracy and attention to detail. The Program Assistant will also contribute to enhancing team efficiency by identifying opportunities for process improvements and supporting the overall objectives of the unit.

Duties and Responsibilities:
The Program Assistant will be responsible for a wide range of duties, including: organizing and scheduling meetings across various platforms, providing logistical support for events and workshops, arranging official travel, processing financial documents, managing consultant contracts, and maintaining program databases. The assistant will draft and track official documentation, prepare program updates and presentations, and liaise with stakeholders to ensure smooth coordination. Additionally, the role involves maintaining program tracking tools, following up on decisions made during meetings, and contributing to the development of standard operating procedures to enhance team collaboration and efficiency.

Required Qualifications:
Candidates must possess a high school diploma with at least seven years of relevant experience, although a bachelor's degree is preferred. The ideal candidate will demonstrate a proactive attitude, excellent organizational and time-management skills, and the ability to work independently under pressure. Strong knowledge of the World Bank's administrative processes and procedures is essential, along with a commitment to accuracy and attention to detail. Proficiency in English and a strong working knowledge of Spanish are required, while knowledge of Portuguese and French is desirable. The candidate should also have excellent computer skills, particularly in MS Office and other relevant software used by the World Bank.

Educational Background:
A high school diploma is required, with a preference for candidates holding a bachelor's degree. The educational background should ideally include coursework or training relevant to administrative support, project management, or a related field that equips the candidate with the necessary skills for the role.

Experience:
The position requires a minimum of seven years of relevant experience in administrative support or a similar role. Candidates should have a proven track record of managing logistics, coordinating events, and handling administrative procedures effectively. Experience in a multicultural environment and familiarity with the World Bank's operational processes will be advantageous.

Languages:
Fluency in English is mandatory, along with a strong working knowledge of Spanish to effectively draft correspondence and communicate on various topics. Knowledge of Portuguese and French is considered a plus, enhancing the candidate's ability to engage with a diverse range of stakeholders.

Additional Notes:
This position is a local recruitment opportunity based in Washington, DC, with a term duration of four years. The World Bank Group offers a comprehensive benefits package, including retirement plans, medical and life insurance, paid leave, and reasonable accommodations for individuals with disabilities. The organization values diversity and is committed to creating an inclusive work environment, free from discrimination based on gender, religion, race, ethnicity, sexual orientation, or disability. Candidates should be prepared for the possibility of extended working hours and occasional travel as required.