Assistant Logistique

Job Posting Organization:
The organization is likely a non-governmental organization (NGO) focused on humanitarian efforts, operating in various complex and unstable environments. It aims to provide support and assistance in logistics to ensure efficient operations in challenging contexts. The organization values professionalism and has a commitment to empowering communities through its initiatives.

Job Overview:
The Assistant Logistique position is crucial for the effective functioning of the logistics department in N'Djamena. The role involves initiating purchase requests, preparing procurement documents, and assisting in the archiving of logistical documents in compliance with established procedures. The assistant will work closely with the Human Resources and Administration department to manage and monitor the inventory of household, office, and cleaning supplies. Additionally, the role includes participating in inventory management and equipment oversight, ensuring the proper management of transportation for goods and personnel, and maintaining compliance with established procedures. The assistant will also be responsible for managing the fleet, including fuel procurement and maintenance, and preparing necessary documentation for the reception, storage, and delivery of goods. This position requires a proactive approach to support logistics activities and contribute to the overall efficiency of the department.

Duties and Responsibilities:

• Initiate purchase requests for the logistics department in N'Djamena.
• Prepare procurement files for submission to the Finance department for payment.
• Assist in the physical and electronic archiving of logistical documents in accordance with NRC procedures.
• Collaborate with the Human Resources and Administration department to provide and monitor stocks of household, office, and cleaning supplies.
• Participate in inventory management and equipment oversight in collaboration with the Officer and Logistics Manager.
• Manage the transportation of goods and personnel, including driver scheduling, vehicle allocation, and insurance tracking.
• Oversee fleet management, including fuel procurement, maintenance, and periodic reporting.
• Handle the reception, storage, and delivery of goods, preparing necessary documentation at each stage (Receipt Note, Waybill, Stock Sheets, etc.).
• Supervise the loading and unloading of goods. 1
• Support the preparation of periodic reports for logistics activities, including stock reports, fuel consumption, and equipment registers. 1
• Perform any other tasks assigned by the supervisor.

Required Qualifications:

• Professional experience as a Logistics Assistant in a humanitarian context.
• Previous experience in complex and unstable environments.
• Proven results in fulfilling job responsibilities.
• Experience in international non-governmental organizations is an asset.
• Knowledge of local market conditions and procurement management.
• Experience in managing vehicles, stocks, transportation, and equipment.
• Proficiency in computer skills, including email, Microsoft Excel, and Word.
• A diploma or relevant qualification in logistics or a related field is an asset.
• Proficiency in French and Arabic, both spoken and written; English is an asset.

Educational Background:
A diploma or relevant qualification in logistics or a related field is preferred. This educational background should provide the necessary knowledge and skills to effectively manage logistics operations and understand the complexities involved in humanitarian logistics.

Experience:
The position requires professional experience as a Logistics Assistant, particularly in humanitarian contexts. Candidates should have a track record of working in complex and unstable environments, demonstrating their ability to adapt and perform under challenging conditions. Experience in international NGOs is considered an advantage, as it indicates familiarity with the operational standards and practices in humanitarian logistics.

Languages:
Proficiency in French and Arabic is mandatory, with the ability to communicate effectively both orally and in writing. Knowledge of English is considered an asset, enhancing communication capabilities in diverse environments and with international teams.

Additional Notes:
The position is likely full-time, with a focus on logistics operations in N'Djamena. The role may involve working in challenging environments, requiring adaptability and resilience. The organization may offer competitive compensation and benefits, although specific details are not provided in the job description. The position may also involve international recruitment, depending on the organization's operational needs.