Office Assistant

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in more than 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster economic cooperation and stability globally.

Job Overview:
The Office Assistant position at the IMF involves a variety of administrative and logistical support functions essential for the smooth operation of the Fiscal Affairs Department. The role requires the integration of text, tables, and charts from multiple sources into coherent documents, as well as drafting and editing correspondence on administrative matters. The Office Assistant will be responsible for proofreading and ensuring the accuracy of documents, maintaining compliance with Fund style guidelines, and providing support for mission teams before and after their assignments. This position is crucial for maintaining efficient communication and organization within the department, as well as ensuring that all administrative tasks are completed in a timely manner.

Duties and Responsibilities:
The Office Assistant will participate in drafting documents by integrating various elements from different software applications. Responsibilities include drafting and editing routine correspondence, proofreading documents for grammar and formatting, and providing administrative support for mission teams. The role also involves organizing and retrieving documents from both physical and electronic repositories, maintaining and tracking data from various databases, and initiating standard reports to inform administrative decisions. The Office Assistant will review and distribute incoming and outgoing documents, monitor email communications, prioritize tasks, and assist with technical support for colleagues. Additionally, the role includes organizing meetings and conferences, coordinating internet postings, and ensuring compliance with administrative policies.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. At least two of those years must be in a lead role for external candidates. The position requires strong organizational skills, attention to detail, and the ability to manage competing priorities effectively. Proficiency in office productivity software and familiarity with Fund systems is essential for success in this role.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Additional qualifications or certifications in office administration or related fields may be beneficial but are not explicitly required.

Experience:
Candidates should have a minimum of six years of relevant experience in administrative support roles, with at least two years in a lead capacity for external applicants. This experience should demonstrate the ability to handle complex administrative tasks and provide support to senior staff effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential due to the nature of the work and the organization’s international environment. Knowledge of additional languages may be considered an asset but is not required.

Additional Notes:
This position is open only to candidates currently residing in the Washington DC metro area. Selected candidates will maintain their employment status if they are regular staff members, while contractual employees will be offered a Term staff appointment. The IMF is committed to non-discrimination in employment and welcomes requests for reasonable accommodations during the selection process.