Financial and Administration Manager (Lead Specialist, Program Operations)

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, dedicated to preserving the natural world and addressing the most pressing environmental challenges. Established in 1961, WWF operates in over 100 countries and has a diverse workforce of approximately 6,000 employees. The organization focuses on various conservation efforts, including wildlife protection, climate change mitigation, and sustainable resource management, striving to create a world where people and nature can thrive together.

Job Overview:
The Financial and Administration Manager position at WWF is a critical role that involves overseeing the financial management of a complex, multi-partner program funded by the US Government. This position is responsible for managing the budget, conducting analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis and reporting, and handling grants and agreements, along with other administrative functions related to the project and any additional assigned portfolios. The role requires providing financial and administrative assistance to program staff and grantees, ensuring compliance with WWF policies, procedures, systems, and donor requirements. The position operates within a hybrid work structure, requiring a minimum of two days a week in the office, and offers a salary range of $100,000 - $143,800.

Duties and Responsibilities:
The duties and responsibilities of the Financial and Administration Manager include monitoring and managing financial performance to ensure compliance with donor and internal policies, driving accuracy in forecasting, expense tracking, and budget adherence. The manager will oversee the lifecycle of outgoing agreements, ensuring appropriate financial and administrative management systems are implemented. Responsibilities also include managing the allocation of programmatic staff time on awards, conducting financial analysis to identify risks and discrepancies, maintaining a monthly internal financial dashboard, monitoring agreement-related accounts, participating in the Competitive Subaward Review Committee, conducting verification of subgrantee organizational status, supporting subaward negotiations, reviewing financial reports, providing guidance on budget formulation and tracking, and recommending departmental procedures. The manager will also develop financial risk registers, perform subgrantee monitoring, maintain good working relationships, identify training needs, design capacity-building trainings, lead cost proposals for funding opportunities, and perform other duties as assigned.

Required Qualifications:
Candidates must possess a bachelor’s degree and a minimum of 8 years of professional work experience in accounting, business, public administration, or a related field. Strong project and grants management experience overseeing financial and administrative activities is required, along with experience managing U.S Government funded projects and grants. Knowledge of Uniform Guidance (2 CFR 200) is essential, and experience managing a competitive subaward grant program is highly desirable. Candidates should have strong organizational, quantitative, and analytical skills, the ability to manage multiple projects and priorities successfully, and experience working with Adaptive, Smart Simple, and Workday systems is highly desirable. The position may require travel of less than 10% to visit partners in the US or overseas.

Educational Background:
A bachelor’s degree in accounting, business, public administration, or a related field is required for this position. Advanced degrees or certifications in finance or accounting may be advantageous but are not explicitly stated as requirements.

Experience:
The position requires a minimum of 8 years of professional work experience, particularly in accounting, business, public administration, or related fields. Candidates should have substantial experience in project and grants management, specifically overseeing financial and administrative activities, and managing U.S Government funded projects and grants.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as essential due to the nature of the work and the requirement to communicate with various stakeholders. Additional language skills may be beneficial but are not explicitly mentioned.

Additional Notes:
The position is hybrid, requiring a minimum of two days a week in the office. Applicants must be legally authorized to work in the U.S., and the position is not eligible for employment visa sponsorship. The organization promotes equal employment opportunities for all qualified individuals, regardless of age, race, color, sex, religion, national origin, disability, or veteran status.