Senior Legal Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB has been operational since 1966 and currently comprises 69 member countries, with 50 of these members located in the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development through financial assistance, knowledge sharing, and partnerships. The organization is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while also focusing on eradicating extreme poverty. ADB employs a diverse workforce and is dedicated to creating an inclusive environment where all employees are treated with respect and given equal opportunities. The organization encourages applications from all qualified candidates, particularly women, and aims to maintain a workforce that reflects the diversity of its member countries.

Job Overview:
The Senior Legal Operations Assistant plays a crucial role within the Office of the General Counsel (OGC) at the Asian Development Bank. This position requires a proactive individual who can work independently and collaboratively to provide analytical, technical, and coordination support to the OGC. The successful candidate will be responsible for managing various legal documents, assisting in project processing, and maintaining an organized filing system. The role involves drafting and editing loan documents, preparing materials for seminars, and monitoring the status of project processing and administrative reviews. The Senior Legal Operations Assistant will also be involved in legal research, correspondence with government entities, and the administration of technical assistance projects. This position is vital for ensuring that the legal operations of ADB run smoothly and efficiently, contributing to the overall mission of the organization.

Duties and Responsibilities:
The duties and responsibilities of the Senior Legal Operations Assistant include:

• Correspondence and Documentation Production: Maintain various legal documents, including Administrative Tribunal submissions, Board papers, and loan documents. Prepare materials for seminars and ensure accurate documentation.
• Project Processing: Assist in drafting loan documents, monitor project processing, and consolidate necessary documentation for private sector projects.
• Legal Documents and Information Monitoring: Maintain an updated filing system, upload legal documents to the iManage database, and monitor incoming documents for action.
• OGC Law, Policy and Reform: Support the administration of Law, Policy, and Reform projects, prepare correspondence with government and consultants, and assist in contract administration.
• ADB Borrowings and Swap Transactions: Compile and monitor documentation related to ADB borrowing transactions and assist in preparing necessary draft documentation.
• Research: Gather information from various sources to support legal and project-related matters.
• Others: Provide transcription and logistical support, guide new assistants, and serve as a backup for other counsel as needed.

Required Qualifications:
Candidates must possess a Bachelor's degree with a strong working knowledge of ADB or similar multilateral development bank's project-related and technical assistance operations. A minimum of 5 years of relevant experience is required, along with proficiency in maintaining databases and preparing statistical reports. Strong organizational skills, attention to detail, effective time management, and the ability to work collaboratively in a team environment are essential qualifications for this role. Additionally, candidates should demonstrate excellent communication skills in English.

Educational Background:
The educational background required for the Senior Legal Operations Assistant position includes a Bachelor's degree in a relevant field. Candidates should have a solid understanding of legal operations within a multilateral development bank context, which may include coursework or training related to international law, finance, or public policy.

Experience:
The position requires at least 5 years of relevant experience in legal operations, project administration, or a similar field. Candidates should have a proven track record of managing legal documents, supporting project processing, and maintaining organized filing systems. Experience in a multilateral development bank or similar international organization is highly desirable.

Languages:
Proficiency in English is mandatory for this position, as effective communication is crucial for the role. While English is the primary language required, knowledge of additional languages may be considered an asset, particularly languages relevant to the Asia-Pacific region.

Additional Notes:
This is a fixed-term appointment for an initial period of 3 years, with the possibility of extension for up to 2 additional years based on performance and organizational needs. The position is full-time and based at the ADB Headquarters in Manila, Philippines. ADB offers a competitive salary and a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave, and staff development opportunities. The organization is committed to hiring nationals from its 69 member countries and encourages applications from diverse backgrounds.