Intern - Partnerships Management

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP is recognized for its efforts and was awarded the Nobel Peace Prize in 2020 for its work in combating hunger and promoting peace.

Job Overview:
The intern will work under the direct supervision of the Programme Policy Officer responsible for NGO Field Level Agreement (FLA) Partnerships Management, and under the overall supervision of the Head of Programme. The intern will actively support the implementation of Field Level Agreements, contributing to day-to-day tasks related to cooperating partnerships management. This includes assisting with documentation, coordination, and compliance activities aligned with ongoing Programme operations. The intern will support activities that ensure WFP’s compliance with policies and guidelines related to the management of cooperating partners (CPs). These tasks include implementing due diligence processes, recognizing and monitoring budgets in WINGS, aligning with WFP business processes, and contributing to the capacity building and strengthening of both CPs and WFP staff. Additionally, the intern will assist with other responsibilities that promote effective NGO partnership management within the Malawi Country Office.

Duties and Responsibilities:
The intern will support the Partnerships Management team at the Malawi Country Office by contributing to the following activities:

• Budget Tracking Support: Assist in tracking budget utilization against planned targets and highlight discrepancies or concerns for review by the MWCO team.
• Invoice and Payment Process Assistance: Support the Malawi Country Office in reviewing, verifying, and processing NGO partner invoices and distribution reports in accordance with established standard operating procedures (SOPs).
• Partner Payment Status Reporting: Help compile and circulate monthly payment status updates to Malawi Country Office management and ensure timely feedback to partners as guided by SOPs.
• Administrative Support for FLAs/MOUs: Facilitate administrative tasks related to Field Level Agreements (FLAs) and/or Memorandums of Understanding (MOUs), including Service Outline Agreement (SOA) creation, WINGS administration, budget amendments, addenda, and any related assignments in coordination with WFP teams and partners.
• Tracking and Reporting: Maintain updated FLA Tracking Sheets (offline and online WFP FLA Dots Tracker), and contribute to monthly reports covering commitments (SOA, PODAs), expenditures (SES), and payments for the Malawi Country Office.
• Partner Contact List Maintenance: Keep an accurate and up-to-date list of focal points from all NGO partners engaged with the Malawi Country Office.
• Document Filing and Management: Support effective electronic and physical filing systems for documentation related to FLAs under the Malawi Country Office purview.
• Performance Monitoring: Assist in coordinating NGO partner performance monitoring, ensuring timely documentation and input submission from all relevant Malawi Country Office entities.
• Partner Performance Review Coordination Support: Assist in the planning and execution of partner performance reviews in accordance with Malawi Country Office protocols. 1
• General Support: Carry out any other duties that contribute to the effective functioning of Partnerships Management within the Malawi Country Office.

Required Qualifications:
Candidates should possess strong analytical skills, attention to detail, and the ability to work collaboratively in a team environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is essential. Familiarity with financial management and reporting processes is highly desirable. The ability to communicate effectively and manage multiple tasks simultaneously is crucial for success in this role.

Educational Background:
A degree in a relevant field such as International Relations, Development Studies, Business Administration, or a related discipline is required. Candidates currently enrolled in a graduate program or recent graduates are encouraged to apply.

Experience:
No prior work experience is required for this internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position; however, any relevant volunteer work or internships in humanitarian organizations, NGOs, or related fields will be considered an asset. The ideal candidate should demonstrate a keen interest in humanitarian work and a commitment to the mission of WFP.

Languages:
Fluency in English is mandatory. Knowledge of local languages spoken in Malawi is considered an asset and will enhance communication with local partners and stakeholders.

Additional Notes:
This is a full-time internship position based in Lilongwe, Malawi. The duration of the internship is typically between 6 to 12 months, depending on the needs of the organization and the availability of the intern. WFP offers a competitive compensation package for interns, which may include a stipend to cover living expenses. The organization is committed to providing a diverse and inclusive work environment and encourages applications from all qualified candidates.