Supply Chain Management Officer

Job Posting Organization:
The organization is the International Organization for Migration (IOM), which was established in 195

• IOM is dedicated to promoting humane and orderly migration for the benefit of all. It operates in over 150 countries and has a workforce of more than 10,000 employees. The organization's mission is to ensure that migration is safe, orderly, and dignified, and it provides services and advice concerning migration to governments and migrants alike.

Job Overview:
The Supply Chain Management Officer will play a crucial role in overseeing and managing supply chain activities within the organization. This position is vital for ensuring that quality goods and services are delivered to beneficiaries in a timely manner and at optimal prices. The successful candidate will work under the supervision of the Chief of Mission and the Resources Management Officer, collaborating with various units at Headquarters and Administrative Centres. The role involves receiving and consolidating procurement requisition forms, verifying compliance with the Purchase Authorization Matrix, and assisting in complex purchases. The officer will also prepare tender documents, solicit bids, and participate in the evaluation process, ensuring that all procurement activities align with IOM's objectives and standards. Additionally, the officer will monitor the status of open requisitions, coordinate with suppliers, and maintain accurate records throughout the procurement cycle, contributing to the overall efficiency and effectiveness of the supply chain operations.

Duties and Responsibilities:
The duties and responsibilities of the Supply Chain Management Officer include:

• Receiving and consolidating procurement requisition forms, ensuring they are complete and compliant with office instructions.
• Assisting supervisors in complex and higher-value purchases.
• Preparing tender documents and soliciting bids and quotations.
• Conducting bid analysis and participating in the evaluation process.
• Confirming terms of agreement with selected suppliers and preparing relevant documentation.
• Monitoring the status of open requisitions and ensuring timely delivery of goods and services.
• Coordinating with the receiving unit to obtain satisfactory delivery notes.
• Reviewing vendor invoices and preparing payment requests.
• Maintaining physical and electronic records of all procurement documentation. 1
• Conducting market surveys to identify potential new suppliers. 1
• Keeping track of contractual agreements and monitoring office supplies. 1
• Providing technical guidance to staff on procurement procedures. 1
• Performing supply chain tasks related to property and asset management. 1
• Coordinating fleet operations and vehicle maintenance. 1
• Training and guiding junior SCM staff and supporting their professional development. 1
• Performing other duties as assigned.

Required Qualifications:
The required qualifications for the Supply Chain Management Officer position include:

• A university degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited institution, along with three years of relevant professional experience; or a high school diploma with five years of relevant professional experience.
• Certification in Procurement, Logistics, or Supply Chain Management is considered an advantage.
• Strong computer literacy and proficiency in relevant software applications.
• Excellent communication and negotiation skills.
• Ability to prepare clear and concise reports and establish realistic resource requirements.

Educational Background:
Candidates must possess a university degree in a relevant field such as Business Administration, Accounting, Logistics, or Supply Chain Management from an accredited academic institution. Alternatively, a high school diploma combined with five years of relevant professional experience is acceptable. Additional certification in Procurement, Logistics, or Supply Chain Management is advantageous and may enhance a candidate's qualifications for the role.

Experience:
The position requires candidates to have experience in procurement and logistics, particularly in working with vendors and service providers. Experience with asset management processes is essential, and familiarity with IOM/UN Procurement and Logistics Rules and Procedures is considered an advantage. Candidates with experience in international organizations will be preferred, as this background will provide valuable insights into the operational context of the role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is typically required for positions within international organizations like IOM. Knowledge of additional languages may be beneficial and could enhance communication with diverse stakeholders.

Additional Notes:
The position is likely to be full-time, and while the job ad does not specify the contract duration, it is common for roles within IOM to be project-based or tied to specific funding cycles. The seniority level of this position is likely to be mid-level, given the responsibilities and required qualifications. The organization may recruit both nationally and internationally, depending on the candidate pool and specific needs of the position. Compensation and benefits details are not provided in the job ad but are typically aligned with IOM's policies and standards.