Procurement Associate

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of individuals who are committed to the mission of alleviating hunger and improving nutrition. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, and it strives to create a diverse and inclusive workforce that reflects the communities it serves. WFP has been recognized globally for its efforts, including being awarded the Nobel Peace Prize in 202

• The organization emphasizes the importance of personal and professional development for its employees, offering various training and mobility opportunities across its global offices.

Job Overview:
The Procurement Associate position at WFP is crucial for ensuring that the organization can effectively acquire the goods and services necessary for its operations. This role involves performing administrative procurement activities to support professional staff in the timely and efficient acquisition of resources. The Procurement Associate will compile data, prepare documents, and ensure that procurement processes are followed according to established standards. The position requires a proactive approach to managing procurement requisitions, coordinating deliveries, and maintaining accurate records. The successful candidate will also be responsible for liaising with internal stakeholders to align procurement activities with broader program goals, ensuring that food assistance needs are met efficiently. This role is essential for maintaining the operational integrity of WFP's humanitarian efforts, particularly in crisis situations where rapid response is critical.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Associate include but are not limited to: performing administrative procurement activities to support professional staff; compiling data and preparing documents for procurement programs; reviewing and prioritizing purchasing requests; coordinating and monitoring the delivery of procurement requisitions; verifying receipt and inspection of deliverables; researching and presenting information in standard formats; updating and managing relevant databases and records; liaising with internal counterparts to ensure alignment of procurement activities; providing technical support and allocating work to other support staff; following standard emergency preparedness practices to support WFP's rapid response capabilities; and ensuring compliance with WFP's procurement policies and procedures.

Required Qualifications:
Candidates must possess a secondary school education or a university degree (Diploma/Bachelor) in Procurement, Supply Chain Management, Logistics, Business Administration, Economics, Engineering, Law, Accounting, or a related field. Additionally, candidates should have at least five years of progressively responsible experience in procurement, supply chain operations, contracting, or administrative support functions with a Secondary School Certificate, or a minimum of two years of relevant experience with a university degree. Candidates should also have experience conducting analyses and developing reports, as well as working with suppliers or third parties on a day-to-day basis.

Educational Background:
The educational background required for this position includes the completion of secondary school education or a university degree in relevant fields such as Procurement, Supply Chain Management, Logistics, Business Administration, Economics, Engineering, Law, or Accounting. A higher level of education may be preferred, but practical experience in procurement and supply chain operations is equally valued.

Experience:
The position requires a minimum of five years of progressively responsible experience in procurement, supply chain operations, contracting, or administrative support functions for candidates with a Secondary School Certificate. For those with a university degree, a minimum of two years of relevant experience is required. Candidates should demonstrate a solid understanding of procurement processes and have a proven track record of managing procurement activities effectively.

Languages:
Fluency in English and Somali is mandatory for this position, with a proficiency level of C in both languages. This ensures that the Procurement Associate can communicate effectively with diverse stakeholders and understand procurement documentation and processes in both languages. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
This position is open to qualified internal and external Somali national candidates, with a strong encouragement for female candidates to apply. The role is full-time and may involve working in a challenging environment, requiring flexibility and adaptability. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization emphasizes that there are no fees associated with the application process, and candidates should be cautious of any solicitations for payment. Selected candidates will undergo rigorous reference and background checks to ensure compliance with WFP's standards and values.