Business Support Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP's vision is to create a diverse, skilled, and high-performing workforce that operates in a healthy and inclusive work environment, embodying the values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. WFP has received the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. The organization invests in the personal and professional development of its employees through various training programs, mentorship, and opportunities for internal mobility, making it an attractive workplace for individuals passionate about humanitarian work.

Job Overview:
The Business Support Assistant position at WFP's China Office in Beijing is designed to deliver a wide range of business support processes and activities specifically for the Private Partnerships area of work. The role is crucial in facilitating effective service delivery and ensuring that the office operates smoothly. The incumbent will be responsible for managing various administrative and financial tasks, maintaining records and databases, and providing support to staff members. This position requires a proactive approach to problem-solving and the ability to work collaboratively with colleagues at different levels. The Business Support Assistant will also play a key role in supporting fundraising campaigns and managing relationships with private sector partners, contributing to WFP's mission of securing resources for its humanitarian efforts.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant include, but are not limited to:

• Collating information for reports, documents, and correspondence to support the work of other staff.
• Responding to standard queries and providing timely and accurate guidance.
• Processing and managing routine administrative and financial tasks across various functional areas.
• Managing and maintaining records and databases to ensure information is organized and readily available.
• Maintaining relationships with individuals to assist in information sharing and service delivery.
• Proofreading reports and documentation, making necessary changes in line with established guidelines.
• Contributing to the improvement of business procedures and processes.
• Collecting and performing basic analysis of data to enhance business information management.
• Providing guidance to junior colleagues in their duties. 1
• Assisting in implementing Individual Fundraising Campaigns aimed at raising awareness and funds from private sector and individual donors. 1
• Supporting the establishment and management of private sector partnerships for the WFP China Office. 1
• Monitoring media releases related to current private sector partners. 1
• Preparing documents for meetings with partners and potential partners. 1
• Assisting in the development of new strategies to secure and steward private sector partners and donors. 1
• Conducting market research and providing data analysis to support the development of private sector partnerships and identify future prospects.

Required Qualifications:
The position requires the following qualifications:

• Completion of a university degree in a relevant area is mandatory.
• Five or more years of progressively responsible work experience in the relevant business stream, particularly in general administrative work.
• Proven ability to develop and maintain relationships with a diverse range of individuals to provide high-quality support services.
• Strong communication skills to effectively give and receive information.
• Ability to carry out basic data analysis and independently resolve problems.
• Experience in monitoring and recording financial transactions is essential.
• Knowledge of specialized common business practices and methods is required.

Educational Background:
Candidates must have completed a university degree in a relevant field. This educational background is essential to ensure that the candidate possesses the necessary theoretical knowledge and understanding of business practices that will be applied in the role.

Experience:
The ideal candidate should have a minimum of five years of progressively responsible work experience in a relevant business stream. This experience should include a strong background in general administrative work, demonstrating the ability to manage various tasks effectively and efficiently.

Languages:
Fluency in both oral and written communication in English and Chinese is required for this position. This bilingual proficiency is crucial for effective communication within the organization and with external partners.

Additional Notes:
The position is based in Beijing, China, and is a full-time role. WFP is committed to providing an inclusive work environment and encourages applications from individuals with disabilities. The organization does not charge any fees during the recruitment process and emphasizes the importance of a complete and accurate application profile. Selected candidates will undergo rigorous reference and background checks to ensure the integrity of the hiring process.