Administrative Assistant (National)

Job Posting Organization:
The job posting organization is the United Nations Development Programme (UNDP), which is a global development network of the United Nations. Established in 1965, UNDP operates in approximately 170 countries and territories, working to eradicate poverty and reduce inequalities through sustainable development. The organization focuses on various areas including democratic governance, peacebuilding, climate change, and disaster resilience. UNDP has a significant presence in Angola, where it collaborates with the government and other stakeholders to implement projects aimed at improving the living conditions of the population and promoting sustainable development.

Job Overview:
The Administrative Assistant (National) position is designed to provide comprehensive administrative and logistical support to ensure the efficient implementation of UNODC projects in Angola. The role encompasses a variety of functions including assisting with day-to-day operations, organizing meetings and events, managing documentation and correspondence, and supporting procurement and travel arrangements. The Administrative Assistant will also maintain effective communication with national counterparts, service providers, and UNODC staff. This position is crucial for contributing to the smooth execution and timely delivery of project activities, ensuring that all tasks are performed in accordance with UNODC procedures, thereby promoting efficiency, accuracy, and compliance with organizational standards. The incumbent will be expected to engage actively in the administrative operations and event coordination, ensuring that all project-related activities are well-supported and effectively managed.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Assistant include but are not limited to: providing comprehensive administrative support to the UNODC projects; assisting in the organization of meetings, workshops, and events; managing documentation and correspondence related to project activities; supporting procurement processes and travel arrangements for project staff; maintaining effective communication with national counterparts and service providers; assisting in the preparation and translation of documents; collecting and reporting data related to project activities; ensuring compliance with UNODC procedures and standards; and performing any other related tasks as assigned by the supervisor. The role requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to achieve project objectives.

Required Qualifications:
The position requires a strong set of qualifications including proficiency in administrative and logistical support functions, excellent organizational skills, and the ability to manage multiple tasks simultaneously. Candidates should demonstrate a high level of attention to detail and accuracy in their work. Familiarity with UNODC procedures and standards is highly desirable. Additionally, candidates should possess strong communication skills, both written and verbal, and the ability to work effectively in a multicultural environment. Proficiency in computer applications such as Microsoft Office Suite is essential, along with the ability to learn new software and systems quickly.

Educational Background:
Candidates for the Administrative Assistant position should possess at least a secondary school education. A diploma or degree in business administration, management, or a related field is preferred. Additional training or certifications in administrative support or project management would be advantageous and may enhance a candidate's suitability for the role.

Experience:
The position requires a minimum of 2 years of relevant experience in administrative support or a related field. Experience working in an international organization or within the UN system is highly desirable. Candidates should have a proven track record of successfully managing administrative tasks and providing logistical support in a fast-paced environment. Experience in project management or coordination is also beneficial, as it will contribute to the effective execution of project activities.

Languages:
Proficiency in English is mandatory, as it is the working language of the UN. Knowledge of Portuguese is highly desirable, given the local context of Angola. Additional language skills may be considered an asset, particularly if they relate to the local population or stakeholders involved in the projects.

Additional Notes:
The position is offered as an individual contractor role with a contract duration of 146 working days. It is essential for candidates to indicate their intention to submit a bid by creating a draft response in the system. The role is full-time, and candidates are expected to work collaboratively with the UNDP Angola Office Procurement Unit. Compensation and benefits will be aligned with UNDP standards for individual contractors, and further details can be obtained during the application process.