Budget Analyst

Job Posting Organization:
UN Women was established in July 2010 as a response to the need for a dedicated entity to advocate for gender equality and the empowerment of women. The organization is grounded in the vision of equality enshrined in the Charter of the United Nations and works towards eliminating discrimination against women and girls. UN Women operates globally, with a mission to empower women and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization combines resources and mandates from four previously distinct parts of the UN system, focusing exclusively on gender equality and women's empowerment. UN Women is committed to creating a diverse and inclusive environment, employing individuals regardless of race, religion, gender identity, or any other basis covered by appropriate law. The organization emphasizes mutual respect and integrity in its operations and has a zero-tolerance policy on conduct incompatible with its aims and objectives.

Job Overview:
The Budget Analyst position at UN Women is crucial for providing technical support to ensure the completeness of labor distribution data within the ECA Region. The role involves working under the guidance of the Operations Manager and requires matrix reporting to the HQ budget team. The Budget Analyst is responsible for assisting in the implementation of new processes for non-core post establishment, processing GST tickets, and facilitating timely updates of labor distribution. This position also requires coordination with the HR team for effective position management and providing helpdesk support services for the region. The Budget Analyst will work closely with various stakeholders, including Programme and Operations colleagues, UNDP staff, and government officials, to ensure high performance and efficiency in budget management and financial planning.

Duties and Responsibilities:

• Provide technical support and ensure data completeness of labor distribution by assisting PM/Budget owners in field offices with pre-payroll posting checklist exercises and addressing payroll errors. Conduct monthly validation checks and train project associates on funding and budget validation in Quantum.
• Support non-core post management by reviewing and analyzing project distribution for new non-core post establishment requests.
• Process GST tickets and ensure timely updates of labor distribution by validating project timelines and ensuring alignment with personnel costs.
• Coordinate with the HR team for effective position management, ensuring alignment of position end dates with personnel contracts.
• Support the implementation of the Portfolio and Project Management Stream on the Quantum ERP Cloud Solution, ensuring data integrity and providing helpdesk support.
• Monitor cost recovery oversight and collaborate with HQ on cost recovery questions.
• Coordinate monetization requests and maintain records for audit purposes.
• Analyze missing labor distribution and coordinate with field offices to resolve issues.
• Contribute to knowledge management and capacity building by delivering training and webinars to end users in the ECA region. 1
• Support training and capacity building initiatives for the Quantum ERP Cloud Solution, documenting best practices and lessons learned.

Required Qualifications:
The ideal candidate for the Budget Analyst position should possess a strong understanding of financial planning and management, with good knowledge of complex financial rules and regulations, preferably those of UN/UN Women. The candidate should demonstrate strategic skills and success in implementing financial re-engineering and management systems development. Proficiency in complex financial systems and modules, particularly Quantum, is essential. The candidate should also have good analytical skills and the ability to provide advice and support effectively.

Educational Background:
A Master’s Degree (or equivalent) in Business Administration, Economics, or a relevant field is required for this position. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

Experience:
Candidates should have at least 2 years of demonstrated experience in providing budget and finance management support to programs/projects. Experience using an ERP system is required, along with a proven track record of developing detailed budget reports for senior management. Experience in supporting multiple offices simultaneously and working in a regional or multi-country context is desirable. Proficiency in using computers and office software packages, as well as experience with web-based management systems, is also required.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered desirable and would be an asset in this role.

Additional Notes:
The position is full-time and may involve working with international teams. UN Women emphasizes diversity and inclusion in its recruitment process and has a zero-tolerance policy regarding misconduct. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.