Program Assistant

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group and is recognized as the largest global development institution focused on the private sector in emerging markets. Established to promote economic development by encouraging private sector investment, IFC operates in over 100 countries worldwide. The organization leverages its capital, expertise, and influence to create markets and opportunities that can help alleviate extreme poverty and enhance shared prosperity on a livable planet. IFC is committed to fostering sustainable development through its initiatives and partnerships, aiming to improve the quality of life for people in developing countries.

Job Overview:
The Program Assistant position at IFC is designed for a highly motivated, well-organized, and experienced individual who will provide comprehensive executive support to the Country Manager. This role encompasses a wide range of administrative management and coordination tasks, ensuring quality assurance in documents and processes, and acting as a liaison with external officials and contacts. The Program Assistant will also engage in general research and reference work, taking a lead coordination role within the front office. The successful candidate will be expected to manage multiple tasks efficiently while maintaining a high standard of work, contributing to the overall effectiveness of the team and the organization’s mission.

Duties and Responsibilities:
The duties and responsibilities of the Program Assistant include: Administrative Support: Assisting in the preparation and coordination of meetings, workshops, and conferences; maintaining and updating program files, records, and databases; managing correspondence, including emails, memos, and reports; ensuring proper documentation and archiving of program materials; drafting and editing documents as required; providing support during the procurement of services; and performing other ad hoc tasks as requested. Logistical Support: Arranging travel itineraries for program staff, including booking flights, accommodations, and ground transportation; preparing travel documents and itineraries for staff and participants; assisting in the planning and execution of program-related events such as workshops, seminars, and conferences; coordinating venue bookings, catering services, and audio-visual equipment setup; and managing participant registration and attendance tracking. Documentation and Communication Support: Facilitating communication between program staff, partners, and stakeholders; supporting the team in preparing materials for internal and external distribution, including the compilation of data; and managing critical files and confidential material with discretion, adhering to the WBG Access to Information policy.

Required Qualifications:
The required qualifications for the Program Assistant position include a minimum of a bachelor’s degree with at least 5 years of relevant experience or an equivalent combination of education and experience. Candidates should possess excellent knowledge of Microsoft Office applications and demonstrate proficiency in technology and systems relevant to the functional area. The ability to organize, coordinate, monitor, and implement tasks and projects with minimal supervision is essential, along with the capacity to handle a variety of concurrent activities, judge priorities, seek guidance, and take initiative in a fast-paced team environment. Strong communication skills are necessary, with the ability to communicate in a constructive and professional manner.

Educational Background:
Candidates for the Program Assistant position are required to have at least a bachelor’s degree. This educational background should ideally be complemented by relevant experience in administrative support or office management, demonstrating the ability to handle the responsibilities outlined in the job description effectively.

Experience:
The position requires a minimum of 5 years of experience in a similar role or an equivalent combination of education and experience. This experience should include a strong background in administrative support, project coordination, and logistical management, showcasing the candidate's ability to thrive in a dynamic work environment and manage multiple priorities effectively.

Languages:
The mandatory languages for this position are English and Bangla. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not required.

Additional Notes:
The Program Assistant position is a local recruitment role with a term duration of 3 years. The position is full-time, and the organization offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. IFC is committed to creating an inclusive work environment and is proud to be an equal opportunity employer, ensuring that all individuals are treated fairly and without discrimination based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.