Senior Program Manager

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, primarily in response to the HIV/AIDS epidemic. Its mission is to save lives and reduce the burden of disease in low- and middle-income countries. CHAI operates in over 40 countries and employs a diverse team dedicated to creating and sustaining high-quality health systems. The organization collaborates with governments and the private sector to improve access to essential health services, including the prevention and treatment of infectious diseases and non-communicable diseases. CHAI emphasizes the importance of sustainable impact and the sharing of learnings globally, ensuring that programs are designed to scale nationally. The organization values diversity and inclusion, recognizing that a diverse workforce enhances its mission and effectiveness.

Job Overview:
The Senior Program Manager (SPM) will play a crucial role in supporting both program operations and financial functions for a significant initiative focused on introducing innovative diagnostic products in low- and middle-income countries (LMICs). The SPM will work closely with the Global Diagnostics Team (GDT) to manage overall program operations, including grant and financial management. This position requires a highly motivated individual with exceptional project and relationship management skills, as well as a strong background in financial management. The SPM will be responsible for developing and maintaining strong relationships with donors and partners, ensuring effective communication and collaboration across teams. The role is flexible in terms of location, pending approval from country leadership, and may involve travel within the US and internationally.

Duties and Responsibilities:
The Senior Program Manager will have a comprehensive set of responsibilities, including:

• Grant and Donor Management: - Implement proven project management strategies to enhance team performance and delivery effectiveness. - Develop and utilize project management tools to track the team's work and deliverables. - Communicate effectively with internal and external partners to present updates on grants and finances. - Manage the production of grant deliverables globally, including donor reports and presentations for external meetings. - Develop and manage contracts with consultants and partners, ensuring coordination of follow-up, reporting, invoicing, and payments. - Organize and host high-level calls with partner organizations and lead the planning of project meetings. - Maintain organized online project documentation and files. - Perform additional responsibilities as requested by supervisors and program directors.
• Financial Management: - Lead the development of annual program budgets, forecasts, and reforecasts in collaboration with program and finance teams. - Monitor project expenditures monthly to ensure alignment with donor budgets and internal forecasts. - Prepare and review financial reports for internal and donor submission, ensuring compliance with donor regulations and internal policies. - Support donor and internal audits by ensuring proper documentation and risk mitigation strategies are in place. - Handle other finance responsibilities, including the development of budget proposals and presentations to executive leadership.

Required Qualifications:
Candidates must possess at least 7 years of experience in grant and financial management, with a preference for experience in non-profit organizations. They should have demonstrated experience in managing donor-funded projects and a strong command of financial systems, budgeting tools, and compliance requirements for international grants. Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word, is essential. Experience in medical diagnostics within LMICs is preferred. Candidates should also have excellent written and oral communication skills, be detail-oriented with strong analytical and organizational skills, and be able to thrive in high-pressure situations within a fast-paced, multicultural environment. A high level of diplomacy and negotiation skills is necessary, along with the ability to build strong relationships with senior management and external partners. Candidates should be capable of developing and coordinating high-quality reports, presentations, and Excel tools across multiple teams, and have familiarity with global health issues. Flexibility to travel within the US and internationally (up to 25% of the time) is required.

Educational Background:
The ideal candidate should hold an advanced degree in Business, Economics, Public Health, or other related disciplines. This educational background will provide the necessary foundation for understanding the complexities of grant management, financial oversight, and the healthcare landscape in low- and middle-income countries.

Experience:
The position requires a minimum of 7 years of relevant experience, particularly in grant and financial management. Experience in managing donor-funded projects is essential, and familiarity with the healthcare or diagnostics industry is advantageous. Candidates should have a proven track record of working effectively in resource-limited settings or developing countries, which will enhance their ability to navigate the challenges associated with implementing health programs in these environments.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the role. Additional language skills relevant to the regions where CHAI operates could be considered advantageous, enhancing communication with local partners and stakeholders.

Additional Notes:
The position is flexible in terms of location, allowing for remote work, pending approval from country leadership. The role may involve travel within the US and internationally, up to 25% of the time. CHAI is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. The organization values the contributions of individuals from diverse backgrounds and experiences, recognizing that this diversity strengthens its mission and effectiveness.