Team Assistant/Transaction Specialist

Job Posting Organization:
The World Bank Group is a global partnership of five institutions dedicated to ending extreme poverty and promoting sustainable development. Established in 1944, it has grown to include 189 member countries and operates in more than 130 offices worldwide. The organization focuses on providing funding and knowledge to developing countries, working with both public and private sector partners to address pressing global challenges through innovative projects and data-driven solutions. The World Bank Group aims to increase shared prosperity and improve living conditions for people in developing nations.

Job Overview:
The Team Assistant/Transaction Specialist position at the World Bank's Peru Country Office is essential for ensuring the efficient execution of financial transactions and administrative processes. This role is pivotal in maintaining the operational efficiency and financial integrity of the office. The Transaction Specialist will report directly to the Operations Manager for strategic oversight, while daily tasks will be supervised by the Finance Analyst. The position requires a proactive approach to managing financial data, adhering to internal controls, and supporting the overall mission of the World Bank Group in addressing development challenges.

Duties and Responsibilities:
The duties of the Team Assistant/Transaction Specialist include processing all accounting transactions accurately and promptly within the institutional platform, systematically filing relevant documents and invoices according to retention guidelines, and interacting with clients both inside and outside the Bank to ensure timely payments and resolve accounting issues. The role also involves liaising with central payment processing units to address routine issues, strictly following Bank policies to maintain internal controls, running monitoring reports, and assisting in quality assurance reviews and audits. Additionally, the specialist will create Purchase Orders and appointments, assist vendors in the registration process, manage corporate credit card transactions, and record asset data in SAP. The position also entails developing local guidelines, advising staff on institutional policies, handling VAT refund processes, and performing other administrative duties as required.

Required Qualifications:
Candidates must possess a high school diploma along with three years of relevant experience or an equivalent combination of education and experience. A strong command of both English and Spanish, both orally and in writing, is essential. The ability to work with financial data, interpret policies, and understand the controls framework is crucial. Proficiency in financial/accounting systems, particularly SAP, is preferred. Candidates should demonstrate excellent time management and organizational skills, the ability to anticipate needs, and take initiative. A high level of integrity, mature judgment, and strong interpersonal and communication skills are also required, along with the ability to handle confidential information responsibly and meet deadlines effectively.

Educational Background:
The educational background required for this position includes a high school diploma. Additional qualifications or certifications in finance, accounting, or related fields may be beneficial but are not explicitly stated as mandatory. The emphasis is on relevant experience and the ability to perform the required tasks effectively.

Experience:
The position requires a minimum of three years of experience in a relevant field, which may include roles in finance, administration, or office support. Candidates should have a proven track record of managing financial transactions, working with accounting systems, and supporting administrative processes in a professional environment.

Languages:
Fluency in both Spanish and English is mandatory for this position, as effective communication with diverse stakeholders is essential. While no additional languages are specified as preferred, proficiency in other languages may enhance a candidate's profile.

Additional Notes:
This is a temporary position with a term duration of one year, subject to renewal at the discretion of the World Bank Group. The role is classified under local recruitment, meaning it is intended for candidates residing in Peru. The selected candidate will be offered a one-year appointment, which counts towards a lifetime maximum of three years for ET appointments. If an ET appointment ends before a full year, it is considered a full year towards this maximum. The World Bank Group is committed to diversity and inclusion, ensuring equal opportunity for all candidates regardless of gender, race, ethnicity, or other characteristics.