Commodity Movement Records Support

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to assist the poor and vulnerable overseas, CRS operates in more than 100 countries, providing relief and development services without regard to race, religion, or nationality. The organization is committed to safeguarding the rights and dignity of all people, especially children and vulnerable adults, and works through various programs including emergency response, health, agriculture, education, microfinance, and peacebuilding. CRS values diversity and welcomes individuals from all faiths and secular traditions who share its mission and values.

Job Overview:
The Commodity Movement Records Support position is crucial for maintaining accurate records of commodity movements to ensure effective inventory management and compliance with CRS and donor regulations. The role involves applying principles of stewardship, integrity, transparency, and accountability in managing inventory records. The individual in this position will be responsible for ensuring that all commodity transactions are accurately documented and reported, which is essential for the successful delivery of programs aimed at serving the poor and vulnerable populations. The position requires a proactive approach to problem-solving and a commitment to high-quality standards in inventory management.

Duties and Responsibilities:
The duties and responsibilities of the Commodity Movement Records Support include: checking and verifying all commodity transaction documents, categorizing receipts by operation and reference details, organizing and preparing interim and periodic commodity reports according to CRS standards, participating in monthly inventory counts, analyzing allocations based on beneficiaries’ ration sizes, collecting daily dispatches and receipts, maintaining ledgers and stock cards for reconciliation purposes, preparing loss and misuse commodity reports, and supporting warehouse keepers and dispatchers in ensuring document accuracy. The role also involves working closely with partners and transport organizations to ensure proper dispatching of commodities and maintaining accurate records of all transactions on a daily basis.

Required Qualifications:
The position requires a completion of a BA/BSC degree or a College Diploma in Social Science fields, preferably in Logistics and Supply Chain Management. Candidates should have a minimum of 2 years of work experience in a similar position for those with a BA/BSC degree, or 6 years for those with a college diploma. Additional education may substitute for some experience. A good understanding of commodity management practices, records management, and the ability to work effectively with partners and stakeholders is essential. Candidates should also possess basic report writing skills and the ability to communicate clearly, along with proficiency in MS-Excel and other software applications.

Educational Background:
Candidates must have a BA/BSC degree or a College Diploma in Social Science fields, with a preference for Logistics and Supply Chain Management. This educational background is critical for understanding the complexities of inventory management and commodity movement, which are central to the role.

Experience:
The position requires a minimum of 2 years of relevant work experience for candidates with a BA/BSC degree, or 6 years for those with a college diploma. Experience in an international organization is preferred, and candidates should demonstrate a strong understanding of commodity management practices and records management.

Languages:
The mandatory language for this position is English, with Amharic being a desirable additional language. Proficiency in both languages is important for effective communication within the organization and with local partners.

Additional Notes:
This position is full-time and may involve working in a multi-deadline environment. CRS offers a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. The organization is committed to improving the lives of the poor and vulnerable, and candidates are expected to adhere to CRS's Code of Conduct and safeguarding policies. The successful candidate may be required to undergo a pre-employment medical clearance and comply with work permit eligibility requirements.