Commodity Movement Records Support

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to assist the poor and vulnerable overseas, CRS operates in more than 100 countries, providing relief and development programs that encompass emergency response, health, agriculture, education, microfinance, and peacebuilding. The organization is committed to safeguarding the rights and dignity of all people, particularly children and vulnerable adults, ensuring they live free from abuse and harm. CRS values diversity and welcomes individuals from all faiths and secular traditions who share its mission and values. The agency's workforce reflects its commitment to improving lives globally, and it operates with a strong emphasis on integrity, accountability, and stewardship.

Job Overview:
The position of Commodity Movement Records Support is crucial for maintaining accurate records of commodity movements to mitigate risks in inventory management. The role involves ensuring compliance with CRS and donor regulations, as well as international and local supply chain standards. The individual will apply principles of stewardship, integrity, transparency, and accountability in their work. The position requires a proactive approach to managing inventory records, ensuring that all transactions are accurately documented and reported. The successful candidate will play a key role in supporting high-quality programs aimed at serving the poor and vulnerable populations, ensuring that commodities are handled and released to beneficiaries in a timely and efficient manner.

Duties and Responsibilities:
The duties and responsibilities of the Commodity Movement Records Support include: checking and verifying all commodity transaction documents, categorizing receipts by operation and reference details, organizing and preparing interim and periodic commodity reports according to CRS standards, participating in monthly commodity inventory counting, analyzing allocations based on beneficiaries’ ration sizes, collecting daily dispatches and receipts from warehouse keepers, organizing allocations based on commodity type, working with transport organizations to ensure proper freight orders, maintaining ledgers and stock cards for reconciliation purposes, preparing loss and misuse commodity reports, and supporting warehouse keepers and dispatchers in ensuring document accuracy. The role requires meticulous attention to detail and a commitment to accuracy in all aspects of inventory management.

Required Qualifications:
The required qualifications for this position include a completion of a BA/BSC degree or a College Diploma in Social Science fields, preferably in Logistics and Supply Chain Management. Candidates should have a minimum of 2 years of work experience in a similar position for those with a BA/BSC degree, or 6 years for those with a college diploma, ideally within an international organization. Additional education may substitute for some experience. A good understanding of commodity management practices, records management, and the ability to work effectively with partners and stakeholders are essential. Candidates should also possess basic report writing skills and be computer literate, particularly in MS-Excel.

Educational Background:
Candidates must have completed a BA/BSC degree or a College Diploma in relevant fields such as Social Science, Logistics, or Supply Chain Management. This educational background is critical for understanding the complexities of commodity management and inventory control.

Experience:
The position requires a minimum of 2 years of relevant work experience for candidates with a BA/BSC degree, or 6 years for those with a college diploma. Experience in an international organization is preferred, and additional education may be considered as a substitute for some of the required experience. Candidates should demonstrate a solid understanding of commodity management practices and records management.

Languages:
The mandatory language for this position is English, with Amharic being a desirable additional language. Proficiency in both languages will enhance communication and collaboration with local partners and stakeholders.

Additional Notes:
This position is full-time and requires candidates to be authorized to work in the U.S. at the time of application. CRS offers a comprehensive benefits package that includes medical, dental, life insurance, vision, and a generous retirement savings plan. The organization emphasizes a collaborative, mission-driven culture focused on improving the lives of the poor globally. Candidates should be aware that the successful applicant will be expected to adhere to CRS's Code of Conduct and commitment to safeguarding program participants and community members from exploitation and abuse.