Programme Assistant

Job Posting Organization:
UN Women, established in July 2010, is dedicated to gender equality and the empowerment of women. It operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between genders. UN Women coordinates efforts across the United Nations system to ensure that commitments to gender equality translate into action. The organization has a presence in Bosnia and Herzegovina since 2008, focusing on key priorities aligned with the 2021-2025 United Nations Sustainable Development Cooperation Framework. UN Women collaborates with civil society and other actors to support national partners in achieving gender equality and women's empowerment.

Job Overview:
The Programme Assistant will report to the Governance and Leadership Programme Coordination Specialist and work under the overall supervision of the Programme Management Specialist. This role involves providing comprehensive support to the Programme Team in developing and implementing effective programs in line with UN Women’s rules and regulations. The Programme Assistant will be responsible for administrative, logistical, and programmatic assistance to ensure smooth program implementation. The position requires a proactive approach to managing various tasks, including financial management, resource mobilization, and facilitating knowledge sharing within the organization.

Duties and Responsibilities:

• Provide administrative and logistical support to the formulation and management of programs, including preparing work plans, budgets, and proposals, tracking fund delivery, and supporting audit processes.
• Assist in financial management by creating projects in the Quantum system, preparing budget revisions, and monitoring program finances.
• Organize logistical arrangements for meetings, workshops, and events, including travel arrangements for the Programme Team.
• Support resource mobilization efforts by compiling documentation and information from donors.
• Facilitate knowledge building by organizing training sessions for office personnel and partners.
• Perform other duties as necessary for the efficient functioning of the Office and the Organization.

Required Qualifications:
Completion of secondary education is required, while a Bachelor’s degree in business or public administration is desirable. Candidates should have at least 5 years of progressively responsible experience in administrative or program management/support (or 2 years with a Bachelor’s degree). Proficiency in using multiple office software packages and experience with ERP systems, preferably Oracle Cloud, is also required. Experience in supporting a team is considered desirable.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in business or public administration being highly desirable for this position.

Experience:
The position requires at least 5 years of relevant experience for candidates with secondary education or 2 years for those with a Bachelor’s degree. Experience in administrative or program management/support roles is essential, along with familiarity with office software and ERP systems.

Languages:
Fluency in English and Bosnian/Croatian/Serbian is required for this position, ensuring effective communication within the team and with stakeholders.

Additional Notes:
The position is full-time and involves working within the framework of UN Women’s policies and procedures. Candidates must adhere to the organization's standards of conduct and will undergo rigorous reference and background checks. UN Women promotes diversity and inclusion, ensuring that recruitment and employment decisions are based on qualifications and competence.