Programme Administrative Assistant

Job Posting Organization:
The International Labour Organisation (ILO) is a specialized agency of the United Nations, established in 191

• Its mission is to promote social justice and labor rights by bringing together governments, employers, and workers from 187 member states. The ILO aims to set labor standards, develop policies, and devise programs that promote decent work for all individuals. The organization operates globally, addressing various labor-related issues, including the informal economy, particularly in the context of crises such as the current refugee situation in Armenia.

Job Overview:
The Programme Administrative Assistant plays a crucial role in supporting the ILO's initiative aimed at addressing the challenges posed by the informal economy in Armenia, particularly in light of the ongoing refugee crisis. This position involves working under the direct supervision of the National Project Coordinator and collaborating with various specialists within the ILO Decent Work Technical Support Team. The assistant is responsible for managing financial transactions, providing administrative support, and ensuring compliance with ILO rules and regulations. The role requires effective coordination with colleagues and stakeholders to facilitate the successful implementation of the initiative, which focuses on capacity building, policy development, and extending labor protections to vulnerable groups.

Duties and Responsibilities:
The Programme Administrative Assistant will serve as the focal point for the administration of the initiative's implementation. Key responsibilities include liaising with administrative and program staff, initiating requests, processing administrative actions, and providing general office management assistance. The assistant will support initiative-related missions by preparing budgets, coordinating travel and lodging for officials, and managing recruitment and payments for resource persons. Additionally, the role involves compiling background information for meetings, maintaining financial oversight of projects, drafting correspondence, and ensuring compliance with established procedures. The assistant will also arrange meetings, take notes, provide informal interpretation and translation, and perform other relevant duties as assigned.

Required Qualifications:
Candidates must have completed secondary school education and possess at least five years of relevant work experience. Familiarity with Oracle-based operating systems is considered an advantage. The role requires excellent organizational skills, the ability to prioritize tasks, and proficiency in computer software such as Microsoft Word, PowerPoint, Excel, and Adobe Reader. Candidates should demonstrate the ability to work independently, manage a heavy workload, and adapt to changing demands while maintaining attention to detail and accuracy in their work.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. Additional qualifications or certifications related to administration or project management may be beneficial but are not explicitly stated as mandatory.

Experience:
The position requires a minimum of five years of relevant work experience. This experience should ideally include administrative support roles, familiarity with financial management processes, and exposure to project implementation in an international or non-governmental organization context. Experience with Oracle-based systems is a plus, indicating a preference for candidates who are comfortable with technology and data management.

Languages:
Candidates must have an excellent command of Armenian and a good working knowledge of English, both written and oral. Proficiency in additional languages may be considered an asset but is not explicitly required for this position.

Additional Notes:
This is a short-term contract position with a duration from 15 July 2025 to 15 January 2025, subject to the actual maternity leave dates. The recruitment process is open to both internal and external candidates, with specific local recruitment criteria applicable for external applicants. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The entry-level salary for this position is 7,651,827 Armenian Drams yearly. Candidates must have valid residency status and a work permit in Armenia to be eligible for employment.