Senior Assistant, The Boundless Fellowship

Job Posting Organization:
World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, dedicated to preserving the natural world and addressing the most pressing environmental challenges. Established in 1961, WWF operates in over 100 countries and has a diverse workforce of thousands of employees committed to conservation efforts. The organization focuses on various programs aimed at protecting wildlife, habitats, and promoting sustainable practices globally.

Job Overview:
The Senior Assistant for The Boundless Fellowship plays a crucial role in ensuring the smooth functioning of the office by performing a variety of administrative duties. This position requires a detail-oriented mindset and a basic understanding of WWF's programs and policies. The Senior Assistant will primarily support the Boundless Fellowship program, dedicating 60% of their time to this initiative, while the remaining 40% will be allocated to assisting the Office of the CEO. The role involves managing complex schedules, processing expense reports, and providing administrative support for group travel and events. The position is hybrid, requiring a minimum of two days a week in the Washington, D.C. office, and offers a salary range of $50,100 - $62,600.

Duties and Responsibilities:
The Senior Assistant's responsibilities include filing and processing expense reports for both the Boundless Fellowship and the Office of the CEO. They will manage communication by answering phone calls, greeting visitors, and handling requests from various stakeholders. The role also involves document preparation, including composing correspondence and complex reports, as well as assisting with the organization of group travel and events. Calendar management and travel itinerary preparation for the CEO are essential duties, along with maintaining logs and records, validating data, and resolving any discrepancies. General office duties such as making travel arrangements, coordinating mailings, and preparing materials for meetings are also part of the role. The Senior Assistant may supervise part-time or temporary staff and assist with their training and orientation. Additionally, they will establish and maintain department files and perform other assigned duties as necessary.

Required Qualifications:
Candidates must possess at least 5 years of professional experience in support roles, with a minimum of 1 year managing complex schedules, travel, and expense reports. Strong grammar and proofreading skills are essential for minor document editing. Proficiency in office technology, including the Microsoft Office suite (Word, Excel, PowerPoint, Teams), Zoom, and OneDrive, is required. The ability to operate standard office machines and experience in detail-oriented roles involving finances or budgets are also necessary. A preference will be given to candidates who are bilingual in Spanish and/or Portuguese.

Educational Background:
While the job ad does not specify a particular educational background, candidates are generally expected to have a relevant degree or equivalent experience in administrative support or a related field.

Experience:
The position requires a minimum of 5 years of professional experience in administrative support roles, with at least 1 year of experience in managing complex schedules, travel arrangements, and expense reporting. Candidates should have a proven track record of working in detail-oriented roles, particularly those involving financial management.

Languages:
Fluency in English is mandatory, and candidates who speak Spanish and/or Portuguese will be given preference, as these languages are considered beneficial for the role.

Additional Notes:
This is a limited-term position lasting 9 months, with a hybrid work structure that requires employees to be in the office at least two days a week. The position is not eligible for employment visa sponsorship, and applicants must be legally authorized to work in the U.S. The organization promotes equal employment opportunities and values diversity in its workforce.