Financial Management Officer

Job Posting Organization:
The organization is focused on integrated talent management and human resources development. It operates in multiple countries, including the Philippines, and aims to enhance the effectiveness of human resources through strategic planning and management. The organization is committed to providing support and resources to its staff to ensure optimal performance and development.

Job Overview:
The Financial Management Officer will work under the direct supervision of the Chief of the Integrated Talent Management Division (ITM) and will coordinate closely with various administrative units. The primary responsibilities include supporting, monitoring, and coordinating budgetary, financial, and administrative functions within the Department of Human Resources (DHR). The officer will oversee financial management processes, ensuring that expenditures align with budgetary constraints and agreements. This role is crucial for maintaining financial accountability and supporting the overall financial health of the organization. The officer will also assist in the preparation of the annual budget for the Staff Learning Unit and ensure that salary allocations are consistent with project criteria. Additionally, the officer will collaborate with colleagues to oversee supply chain services and manage contracts with suppliers.

Duties and Responsibilities:

• Support the monitoring and oversight of financial management for all DHR activities, including reviewing financial expenditures and ensuring accountability.
• Monitor and control funds disbursed, validating that funding is received and disbursed according to agreements.
• Prepare financial reviews by overseeing the budget control process and analyzing variances between budgeted and actual expenditures.
• Take proactive measures to prevent projects from going into deficit.
• Assist in the annual budget preparation for the Staff Learning Unit.
• Validate salary allocations to projects in accordance with IOM’s projectization criteria.
• Collaborate with colleagues in the ITM Division to provide oversight of supply chain services, including managing contracts with suppliers and related administrative authorities.
• Perform additional duties as assigned by supervisors.

Required Qualifications:

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited institution with two years of relevant professional experience; or a University degree in the same fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA), Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• Strong understanding of financial administration, including financial management, accounting, and budgeting.

Educational Background:
Candidates must possess a Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution. Alternatively, a University degree in the aforementioned fields is acceptable if accompanied by four years of relevant professional experience. Professional certifications such as CA, CPA, CIMA, or ACCA are considered advantageous and enhance the candidate's qualifications.

Experience:
Candidates should have experience in all areas of financial administration, including financial management, accounting, and budgeting. Experience in human resources, procurement, and logistics is also essential. Familiarity with Enterprise Resource Planning (ERP) systems is required, and experience in monitoring and evaluation or audit is considered an advantage. The role demands a comprehensive understanding of financial processes and the ability to manage complex financial tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international context of the organization. Additional languages may be beneficial but are not explicitly required.

Additional Notes:
The position is likely full-time, and while the job ad does not specify the contract duration, candidates should be prepared for a role that may involve ongoing responsibilities within the organization. The position may involve international collaboration, and compensation and benefits details are typically provided during the hiring process.