Administrative/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944, with a mission to promote global economic stability and growth. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, working in various capacities to support its goals. The organization operates in multiple countries around the world, providing financial assistance, policy advice, and technical assistance to its member countries. The IMF is committed to fostering global economic cooperation and ensuring financial stability across nations.

Job Overview:
The Administrative/Senior coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the Secretary’s department at the IMF is a critical role that involves providing high-level administrative support to the Deputy Secretaries. The selected candidate will be part of a four-person team responsible for coordinating the front office unit's work and maintaining essential systems for document tracking. The role requires the ability to implement administrative processes effectively, support mission and project teams, and exercise sound judgment in interpreting and reinforcing Fund policies. The Administrative Coordinator will also serve as a resource for technical, institutional, and administrative guidance, ensuring that the workflow of the front office is managed efficiently under the guidance of the Lead Coordinator. This position demands exceptional organizational skills, the ability to work under pressure, and a meticulous attention to detail, as well as the capacity to work independently and make decisions with discretion.

Duties and Responsibilities:
The duties and responsibilities of the Administrative/Senior Administrative Coordinator include maintaining records and information, including highly confidential data, and independently answering requests for general information related to departmental procedures. The coordinator will maintain tracking systems and databases for operational and administrative activities, contribute to department-wide administrative processes, and provide input into procedures that facilitate workflow. The role also involves managing the review process for incoming and outgoing documents, tracking deadlines, prioritizing work, and ensuring efficient resolutions. The coordinator will disseminate Fund administrative policies, assist senior staff with daily administrative decisions, prepare speaking notes and documentation for Executive Board meetings, manage senior staff calendars and travel arrangements, and liaise with internal and external stakeholders. Additionally, the coordinator will maintain staffing lists, board assignments, and provide administrative support during key meetings, serving as a backup to other coordinators and proofreading documents for compliance with IMF procedures.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant administrative experience, with at least two years in a lead role. The selected candidate should have excellent drafting, administrative, and organizational skills, experience in managing high-impact activities, and the ability to work well under pressure with short deadlines. Independent judgment and discretion in handling sensitive information are essential, along with strong oral and written communication skills. A comprehensive knowledge of IMF administrative practices is a plus, and flexibility in working hours and willingness to work overtime at short notice are required. Proficiency in Microsoft Word, Excel, and PowerPoint is also necessary for this role.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. Additional qualifications or certifications in administrative support or related fields may be beneficial but are not explicitly required. The emphasis is placed on relevant administrative experience and the ability to perform the duties outlined in the job description effectively.

Experience:
The position requires a minimum of six years of relevant administrative experience, with at least two years in a lead role. Candidates should have a proven track record of organizing, coordinating, and managing high-impact activities, demonstrating the ability to handle complex workloads and competing priorities effectively. Experience in a high-pressure environment, particularly within international organizations or governmental agencies, would be advantageous.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF and the requirement for excellent communication skills. Knowledge of additional languages may be considered beneficial but is not explicitly stated as a requirement.

Additional Notes:
This vacancy is for a 3-year Term appointment in accordance with the Fund’s employment rules. Regular staff members selected for this position will maintain their open-ended status, while contractual employees will be offered a Term staff appointment. Candidates must currently reside in the Washington D.C. metro area to be considered for this role. Additionally, candidates must have passed the IMF Staff Assistant exam to be eligible for consideration. The IMF is committed to non-discrimination in employment and welcomes requests for reasonable accommodations for disabilities during the selection process.