Human Resources Assistant

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an agency that works towards achieving the 2030 Agenda through its Strategic Framework. Established in 1945, FAO aims to support the transformation of agrifood systems to be more efficient, inclusive, resilient, and sustainable. The organization operates in over 130 countries and employs thousands of staff members dedicated to improving nutrition, production, and environmental sustainability. FAO's Human Resources Division (CSH) plays a crucial role in attracting, developing, and retaining a skilled workforce, ensuring that the organization meets its mandate effectively. The division focuses on implementing a people-centered strategy and positioning HR as a strategic partner in achieving FAO's goals. The Human Resources Division is divided into two main clusters: Integrated Talent Management and HR Strategy and Policy, which provide comprehensive HR services and guidance.

Job Overview:
The Human Resources Assistant is responsible for performing a variety of routine functions that support human resources transactions within the organization. This role involves assisting in the application of HR policies, rules, and procedures, and ensuring sound HR practices are followed. The assistant will work under the supervision of the Human Resources Officer, acting independently on routine matters while consulting on more complex issues. The position requires collaboration with colleagues across the work unit and engagement with social security" style="border-bottom: 1px dotted #007bff !important;">security functions to support effective HR service delivery. The assistant will play a vital role in the recruitment process, documentation management, and maintaining personnel files, contributing to the overall efficiency of the HR department.

Duties and Responsibilities:
The Human Resources Assistant will have a comprehensive set of duties and responsibilities, including: reviewing and responding to standard requests and inquiries regarding HR matters; assembling and reviewing documentation for various HR actions related to recruitment and staffing; assisting in the recruitment process by preparing vacancy announcements and communicating with applicants; monitoring the contractual status of staff and preparing contract renewals; maintaining attendance records and other documentation; managing personnel files and ensuring confidentiality; compiling and archiving HR statistical data; drafting routine correspondence and assisting in administrative report preparation; and performing other duties as required. The impact of this role is significant, as it directly affects the timely and efficient delivery of HR services and the overall output of the work unit.

Required Qualifications:
Candidates must meet the minimum requirements, which include a secondary school education and three years of relevant experience in administrative and/or human resources support work. Additionally, candidates should possess a working knowledge of English at proficiency level C, good IT skills, particularly in MS Office applications, and familiarity with office technology equipment. Candidates must also be nationals of Italy or possess a valid visa/work permit and reside within commuting distance of the duty station at the time of application.

Educational Background:
The educational background required for this position is a secondary school education. This foundational education is essential for understanding the administrative and HR processes that the assistant will be involved in, as well as for effectively communicating and collaborating with colleagues and clients.

Experience:
The position requires a minimum of three years of relevant experience in administrative and/or human resources support work. This experience should ideally include exposure to various HR functions, such as recruitment, staffing, and personnel management, to ensure that the candidate is well-prepared to handle the responsibilities of the role effectively.

Languages:
A working knowledge of English at proficiency level C is mandatory for this position. This proficiency is necessary for effective communication within the organization and for understanding and applying HR policies and procedures. While English is the primary language required, additional language skills may be considered an asset, particularly if they enhance communication with diverse stakeholders.

Additional Notes:
The position is classified under the General Service Staff category, which means that candidates must be nationals of Italy or possess a valid visa/work permit. The role is based in Rome, Italy, and candidates must reside within commuting distance of the duty station at the time of application. This ensures that staff members can travel daily between their residence and workplace. The position is likely to be full-time, and while specific details regarding contract duration and compensation are not provided, candidates should be aware that benefits and compensation will align with FAO's policies for General Service Staff.