Information Management Intern

Job Posting Organization:
The United Nations is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The UN operates in various sectors including humanitarian aid, development, and human rights, with a workforce of over 44,000 employees worldwide. The organization is dedicated to addressing global challenges and fostering international collaboration.

Job Overview:
The Information Management Intern position at the United Nations is designed for individuals who are eager to gain practical experience in the field of information management within a global context. The intern will be involved in a variety of tasks that support the UN's mission, particularly in the areas of data collection, analysis, and documentation. The role requires a proactive approach to learning and contributing to the team's objectives, with a focus on enhancing the efficiency and transparency of humanitarian projects. Interns will have the opportunity to work closely with experienced professionals, gaining insights into the workings of the UN and the importance of data in decision-making processes.

Duties and Responsibilities:
The intern will be responsible for a range of duties, including but not limited to:

• Facilitating training sessions and providing guidance to team members, ensuring that all staff are well-informed about internal and public guidance.
• Preparing and drafting various documents such as presentations, briefings, and guidance notes for senior staff, as well as taking minutes during meetings.
• Assisting in the collection and organization of data related to funding trends and training sessions, and preparing updates and dashboards for management and external audiences using tools like Power BI and PowerPoint.
• Conducting research and drafting advocacy materials that support the UN's initiatives, particularly in relation to the One Grant Management System (OneGMS).
• Analyzing complex data sets to inform decision-making processes in humanitarian projects and pooled fund allocations.
• Developing interactive financial dashboards, automating reporting processes, and monitoring key performance indicators (KPIs) to enhance operational efficiency.
• Performing any other duties as required by the hiring unit, demonstrating flexibility and a willingness to learn.

Required Qualifications:
To qualify for this internship, candidates must meet specific criteria: (a) be enrolled in or have completed a graduate program (second university degree or equivalent, or higher); (b) be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor's degree or equivalent). Candidates should possess excellent written and verbal communication skills, with the ability to quickly learn and adapt to new processes and systems. Proficiency in standard software applications, particularly MS Word, MS PowerPoint, MS Excel, and MS Teams, is essential. Additionally, knowledge of MS Power BI, advanced Excel skills, and basic Python skills are required. Candidates should demonstrate the ability to interact successfully with individuals from diverse cultural backgrounds, showing a willingness to understand and respect differing opinions and views.

Educational Background:
Candidates must have a strong educational background relevant to the internship. This includes being enrolled in or having completed a graduate program or being in the final year of a bachelor's degree program. The field of study should closely relate to the internship's focus on information management, data analysis, or a similar area that would benefit the United Nations during the internship period.

Experience:
While professional work experience is not a requirement for applicants to the UN Internship Programme, candidates should have relevant academic training or skills that align with the internship's responsibilities. This may include coursework or projects related to data management, research, or information systems. The emphasis is on the candidate's ability to apply their educational background to real-world scenarios within the UN framework.

Languages:
Fluency in English, both oral and written, is mandatory for this position. Knowledge of any of the official languages of the United Nations, such as French, Spanish, Arabic, Chinese, or Russian, is considered desirable and may enhance a candidate's application.

Additional Notes:
This internship is unpaid, and interns are responsible for their own travel, visa, accommodation, and living expenses. Candidates who are not citizens or permanent residents of Switzerland may need to obtain the appropriate visa and work authorization before starting the internship. It is important for successful candidates to discuss their specific visa requirements with the UN prior to accepting the internship offer. The United Nations does not charge any fees at any stage of the recruitment process, ensuring a fair and transparent selection process.