HR & Administration Archiving & Scanning Clerk

Job Posting Organization:
The Danish Refugee Council (DRC) is an international humanitarian organization founded in Denmark in 195

• With a mission to assist refugees and internally displaced persons globally, DRC provides emergency aid, advocates for their rights, and works to enhance their opportunities for a better future. The organization operates in conflict-affected areas, along displacement routes, and in host countries, collaborating with local communities to find sustainable solutions. DRC aims for successful integration of displaced individuals and supports their desire to return home when possible. With over 7,000 staff and 8,000 volunteers, DRC has established a strong presence in various countries, including Syria, where it has been active since 2008, focusing on humanitarian assistance and support for refugees and vulnerable populations.

Job Overview:
The HR & Administration Archiving & Scanning Clerk plays a crucial role in managing the organization's human resources and administrative records. This position is responsible for ensuring that all documents are archived, retrieved, and disposed of in accordance with organizational policies and legal requirements. The clerk will maintain both physical and digital records, ensuring that they are organized and accessible. This role requires a high level of attention to detail and the ability to handle sensitive information with confidentiality. The clerk will also support HR and administrative staff with document-related queries, making this position integral to the smooth operation of the organization's administrative functions.

Duties and Responsibilities:
The primary duties and responsibilities of the HR & Administration Archiving & Scanning Clerk include:

• Document Management: Organizing, archiving, and maintaining HR and administrative records, ensuring both physical and digital documents are systematically stored.
• Disposal: Overseeing the secure disposal of records that are no longer required, ensuring compliance with legal and organizational policies.
• Support: Assisting HR and administrative staff with document-related queries and tasks, providing necessary support to facilitate their work.
• Confidentiality: Maintaining the confidentiality and security" style="border-bottom: 1px dotted #007bff !important;">security of sensitive information, ensuring that all records are handled with discretion and care.
• Compliance: Ensuring that all archiving and document management practices comply with organizational policies and legal requirements, contributing to the overall integrity of the organization's record-keeping processes.

Required Qualifications:
The ideal candidate for the HR & Administration Archiving & Scanning Clerk position should possess the following qualifications:

• A minimum of one year of experience in a similar role, demonstrating familiarity with document management practices.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in handling documents and records.
• Excellent communication skills, both verbal and written, to facilitate effective interaction with staff and stakeholders.
• Ability to handle confidential information with discretion, ensuring that sensitive data is protected at all times.

Educational Background:
Candidates should have a Bachelor’s degree or an equivalent qualification from an institute. Current undergraduates are also encouraged to apply. Additional qualifications in records management or administration will be considered a plus, enhancing the candidate's suitability for the role.

Experience:
The position requires at least one year of relevant experience in document management or a similar administrative role. Candidates should demonstrate the ability to work under pressure and manage multiple tasks effectively, showcasing their organizational skills and attention to detail.

Languages:
The mandatory language requirement for this position is native Arabic, along with advanced knowledge of English. Proficiency in both languages is essential for effective communication within the organization and with external stakeholders.

Additional Notes:
This position is classified as a Casual Worker role with a contract length of 2 months. The expected start date for the position is 24 April 202

• Interested candidates must submit a cover letter and an updated CV, which should not exceed four pages. Both documents must be in the same language as the vacancy note, and applications consisting solely of a CV will not be considered. The application deadline is set for 17 April 2025.