Transformation Office Coordinator

Job Posting Organization:
CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. Established as a core CGIAR Research Center, CIMMYT focuses on improving the quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science. The organization operates primarily in the Global South, fostering strong partnerships that enhance the livelihood trajectories and resilience of millions of resource-poor farmers. CIMMYT is committed to creating a more productive, inclusive, and resilient agrifood system within planetary boundaries, aiming to reduce poverty, enhance nutrition" style="border-bottom: 1px dotted #007bff !important;">food and nutrition security" style="border-bottom: 1px dotted #007bff !important;">security, and improve natural resources. For more information, visit cimmyt.org.

Job Overview:
CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Transformation Office Coordinator. This role is crucial for implementing and supporting the current processes of the Transformation Office, which is responsible for overseeing strategic alliances and transformation programs. The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City. The Transformation Office Coordinator will play a key role in managing programs and projects, ensuring that timelines, milestones, and deliverables are met, while also providing administrative support to the Chief Transformation Officer (CTO).

Duties and Responsibilities:
The Transformation Office Coordinator will have a variety of responsibilities, including:

• Managing Programs and Projects: Tracking the progress of strategic alliances, transformation programs, and projects, ensuring that timelines, milestones, and deliverables are met. Assisting in the development and monitoring of project plans, budgets, and performance indicators. Compiling and analyzing data related to the Transformation Office's initiatives and preparing regular progress reports for the CTO. Identifying potential risks or delays in project implementation and suggesting mitigation strategies.
• Meeting Preparation and Follow-up: Coordinating meetings and events led by the Transformation Office, including scheduling, agenda preparation, participant coordination, and logistical arrangements. Assisting in the preparation of background materials, briefing notes, and presentations for meetings. Taking detailed minutes during meetings, clearly documenting discussions, decisions, and action items. Following up on action items with relevant stakeholders to ensure timely progress and completion.
• Communications & Coordination: Serving as a point of contact for the Transformation Office, ensuring effective communication and coordination between the CTO, other staff, and external stakeholders. Supporting the CTO in engaging with various internal and external stakeholders, including partners, donors, and consultants. Assisting in developing communication materials to promote the Transformation Office's initiatives, achievements, and updates.
• Administrative Support: Providing day-to-day administrative support to the CTO, including managing schedules, booking appointments, organizing travel arrangements, and handling correspondence. Assisting in drafting documents, presentations, reports, and other communication materials as required. Maintaining an organized and up-to-date filing system for documents related to transformation programs and projects.

Required Qualifications:
The ideal candidate must possess a bachelor’s degree in business administration, international relations, agriculture, or a related field. A master’s degree would be considered an advantage. The candidate must demonstrate advanced proficiency in the English language, as an English test will be administered, requiring a minimum score of C1 according to the Common European Framework of Reference for Languages (CEFR). Additionally, the selected candidate must have advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. The candidate should exhibit competencies such as critical thinking, creative thinking, effective communication, customer orientation, teamwork, problem-solving, negotiation, and conflict resolution.

Educational Background:
Candidates are required to have at least a bachelor’s degree in a relevant field such as business administration, international relations, or agriculture. A master’s degree in a related discipline would be advantageous and may enhance the candidate's application, indicating a higher level of expertise and understanding of the complexities involved in agricultural transformation and project management.

Experience:
The position requires candidates to have relevant experience in project management, administrative support, or a related field. While specific years of experience are not mentioned, candidates should demonstrate a proven track record of managing programs and projects effectively, as well as experience in coordinating meetings and communications with various stakeholders. Experience in an international or non-profit organization would be beneficial.

Languages:
The mandatory language for this position is English, with an advanced level required (C1 or higher). This proficiency will be assessed through an English test. While not explicitly stated, knowledge of Spanish may be beneficial given the location of the position and the nature of the organization’s work in Mexico.

Additional Notes:
CIMMYT offers an attractive remuneration package that includes support for continuous professional development. In addition to the provisions of the Mexican Labor Law, the benefits package includes a year-end bonus equivalent to 40 days of salary, a vacation premium of 56%, life and medical insurance, supermarket coupons, a savings fund, and social benefits as per Mexican regulations (IMSS, SAR / Infonavit). The position is full-time and based in Texcoco, State of Mexico.