Extended Term Temporary Administrative Support

Job Posting Organization:
The World Bank Group (WBG) is a unique global partnership established in 1944, comprising five institutions dedicated to ending extreme poverty and promoting sustainable development. With 189 member countries and over 120 offices worldwide, the WBG is one of the largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments, and guarantees, with a significant portion directed towards concessional finance for its poorest members. The organization employs nearly 15,000 staff globally and operates through various specialized institutions, including the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). The WBG is committed to diversity and inclusion, recognizing that excellence knows no borders.

Job Overview:
The Extended Term Temporary (ETT) position is designed to provide high-level administrative support to the Mental Health and Wellbeing Unit (MHWU) within the Health and Safety Directorate (HSD) at the World Bank Group. The role involves managing client interactions, coordinating large meetings and events, and ensuring efficient operations within the unit. The incumbent will report to the MHWU Manager and collaborate closely with team members to maintain smooth business continuity. This position is crucial for connecting clients to necessary resources and support services, including legal and emergency funds, thereby contributing to the overall mission of promoting mental health and wellbeing within the organization.

Duties and Responsibilities:
The primary responsibilities of the ETT include supporting the MHWU teams based in headquarters and coordinating administrative tasks with regional Senior Program Assistants when necessary. Key duties involve providing administrative support for unit meetings, including scheduling, coordinating with stakeholders, taking minutes, and preparing presentations. The incumbent will troubleshoot technical issues during meetings, maintain the unit's inventory system, and coordinate logistics for guest speakers. Additional responsibilities include promoting events, assisting with fund disbursement for legal assistance, maintaining records of materials sent to Country Offices, and representing HSD at orientation sessions for new staff. The ETT will also provide logistical support for MHWU events and prepare basic reports as requested.

Required Qualifications:
Candidates must possess a high school diploma with at least 10 years of relevant experience, or an equivalent combination of education and experience, preferably including a bachelor’s degree in a related field with 6 years of experience. Extensive experience in administrative roles, particularly in health and safety or mental health, is essential. Knowledge of administrative processes, especially those specific to the World Bank Group, is required. Strong communication and interpersonal skills are crucial for success in this role, as is a proven understanding of regulations related to health and safety and mental health.

Educational Background:
The ideal candidate should have a high school diploma as a minimum requirement, with a preference for a bachelor’s degree in a relevant field. This educational background should be complemented by substantial experience in administrative roles, particularly those related to health and safety or mental health, to ensure a comprehensive understanding of the responsibilities associated with the position.

Experience:
The position requires extensive experience in administrative roles, ideally with a focus on health and safety or mental health. Candidates should have a proven track record of managing administrative processes and procedures, preferably within the context of the World Bank Group. A minimum of 10 years of experience is required for those without a bachelor’s degree, while candidates with a relevant degree should have at least 6 years of experience.

Languages:
Proficiency in English is mandatory for this position, as strong communication skills are essential for drafting, proofreading, and editing correspondences. While English is the primary language required, additional language skills may be considered beneficial but are not explicitly stated as preferred.

Additional Notes:
This position is classified as an Extended Term Temporary role with a contract duration of one year, renewable at the discretion of the World Bank Group. The maximum duration for an Extended Term appointment is three years. The selected candidate will be part of a local recruitment process and will be expected to work full-time. The World Bank Group is committed to diversity and inclusion, ensuring equal opportunity for all candidates regardless of gender, race, ethnicity, or other characteristics.