Administrative Officer

Job Posting Organization:
The position is located within the Office of the High Commissioner for Human Rights (OHCHR), which is part of the United Nations. The OHCHR was established to promote and protect human rights globally, ensuring that international human rights standards are upheld. The organization operates in numerous countries around the world, employing a diverse workforce dedicated to addressing human rights issues. The OHCHR's mission includes advocating for the rights of individuals and groups, monitoring human rights situations, and providing technical assistance to states in fulfilling their human rights obligations. The OHCHR is committed to fostering an inclusive environment and promoting gender equality within its workforce.

Job Overview:
The Administrative Officer will play a crucial role in the Enterprise Resource Planning Management Section (ERPMS) of the OHCHR. This position involves leading the deployment of the Umoja/ERP system across the office, which is essential for enhancing operational efficiency and effectiveness. The officer will serve as the Umoja security" style="border-bottom: 1px dotted #007bff !important;">Security Liaison Officer, providing user support and ensuring that the system is utilized effectively. The role requires the development of internal guidelines and the generation of analytics reports to facilitate informed decision-making. Additionally, the Administrative Officer will design training materials and conduct training sessions to ensure that staff are well-equipped to use the system. The position also involves analyzing business processes to identify inefficiencies and areas for improvement, thereby streamlining workflows and optimizing operations. The Administrative Officer will engage with stakeholders to ensure buy-in for process changes and facilitate cross-functional collaboration to oversee enhancements. Continuous monitoring and refinement of implemented changes will be a key aspect of this role, ensuring ongoing improvements in the office's operations.

Duties and Responsibilities:
The Administrative Officer will be responsible for a wide range of duties, including leading Umoja/ERP system deployment activities, serving as the Umoja Security Liaison Officer, and providing user support. The officer will develop internal guidelines, generate analytics reports, and design training materials. Conducting training sessions and system demonstrations will also be part of the role. In terms of human resources management, the officer will coordinate actions related to recruitment, placement, promotion, performance appraisal, job classification reviews, and staff separation, ensuring consistency with UN rules and procedures. The officer will take the lead in preparing and implementing the work programme, ensuring financial resources are utilized effectively. Monitoring and reviewing the work programme and budget will involve conducting regular assessments of actual work versus the programme plan. The officer will also oversee procurement, billing, and operational travel programmes, ensuring the adequacy of departmental space requirements and identifying office technology needs. Other related work may be required as necessary.

Required Qualifications:
Candidates must possess a strong understanding of administrative, budgetary, financial, and human resources policies and procedures. The ability to apply various United Nations administrative rules and regulations in work situations is essential. Candidates should demonstrate conceptual analytical skills and the ability to conduct independent research and analysis. Strong communication skills, both written and verbal, are necessary, as the role involves clear and effective communication with colleagues and stakeholders. Teamwork is crucial, as the officer will work collaboratively with others to achieve organizational goals. The candidate should also show professionalism, motivation, and a commitment to gender perspectives in all areas of work.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, or a related area is required. Alternatively, a first-level university degree combined with two additional years of qualifying work experience may be accepted in lieu of the advanced degree. This educational background is essential for understanding the complexities of the administrative and financial responsibilities associated with the position.

Experience:
A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, or a related field is required. Candidates should have at least two years of experience in data analytics or a related area, which is desirable. Experience as a SAP ERP Security Liaison Officer and in delivering SAP ERP trainings in different functional areas is also desirable. Additionally, experience in a project management setting will be beneficial for this role.

Languages:
Fluency in English and French (both oral and written) is required, as these are the working languages of the United Nations Secretariat. Knowledge of another UN official language is considered an advantage, enhancing the candidate's ability to communicate effectively in a multilingual environment.

Additional Notes:
The position may involve a contract duration that is subject to the extension of the mandate and/or the availability of funds. The United Nations encourages applications from candidates from unrepresented or under-represented Member States. The organization is committed to achieving gender balance and diversity within its workforce, and female candidates are strongly encouraged to apply. The recruitment process is conducted without any fees, and reasonable accommodations may be provided for applicants with disabilities upon request.