Assistant Order Filling Clerk (Individual Contractor)

Job Posting Organization:
The United Nations Postal Administration (UNPA) is a part of the United Nations that focuses on philatelic products and services. Established to promote the use of stamps and postal services, UNPA operates in various countries and aims to enhance the visibility of the United Nations through its philatelic offerings. The organization employs a diverse workforce dedicated to maintaining high standards in postal services and philately, contributing to the UN's mission of fostering international cooperation and understanding.

Job Overview:
The Assistant Order Filling Clerk will play a crucial role in the timely preparation of philatelic items and the fulfillment of customer orders. This position requires attention to detail and accuracy, particularly in the cancellation of stamps and the handling of philatelic products. The contractor will work under the direct supervision of the Supervisor of the Mail and Operations Unit and will be responsible for assembling order batches and managing stock movements as requested. The role also involves affixing stamps on First Day Covers (FDCs) according to established samples, ensuring that all mail-outs are checked, sorted, recorded, and distributed efficiently. The contractor will assist during peak workload periods to meet critical deadlines, which may include manual tasks such as collecting stamps and philatelic deliveries from the receiving area and organizing them in the appropriate stockroom. This position is essential for maintaining the operational flow of the UNPA's philatelic services and ensuring customer satisfaction.

Duties and Responsibilities:

• Prepare philatelic items and fulfill customer orders in a timely manner.
• Ensure accurate and error-free cancellations of stamps.
• Handle, sort, and arrange philatelic items appropriately.
• Assist in preparing materials for order filling and manage stock movements as requested.
• Affix stamps on First Day Covers (FDCs) according to agreed samples.
• Check, sort, record, and distribute mail-outs efficiently.
• Assist in peak workload assignments to meet critical deadlines.
• Collect stamps and philatelic deliveries from the receiving area.
• Sort and arrange philatelic items in the stockroom. 1
• Maintain professionalism and client-oriented service throughout all tasks.

Required Qualifications:

• A high school diploma is required.
• Limited working experience, preferably in affixing stamps on covers, is required.
• Experience in a philatelic-oriented business is required.
• Good manual skills for handling stamps and other philatelic products are required.
• Professionalism, client-orientation, and a sense of responsibility are essential.
• Good knowledge of UNPA philatelic products is desirable.
• Familiarity with postal rules and regulations is desirable.
• Flexibility in working days is desirable.

Educational Background:
The position requires a minimum of a high school diploma. This educational background is essential to ensure that the candidate possesses the foundational knowledge and skills necessary for the role, particularly in handling philatelic items and understanding basic postal operations.

Experience:
The ideal candidate should have limited working experience, specifically in tasks related to affixing stamps on covers. Additionally, experience in a philatelic-oriented business is required, which indicates that the candidate should have some familiarity with philately and the operations of postal services. This experience will help the candidate to perform the duties effectively and efficiently.

Languages:
For this position, good knowledge of English and German is required, as these are the working languages of the United Nations Secretariat. Additionally, knowledge of another official United Nations language is considered an advantage, which may enhance communication and collaboration within the organization. English and French are also recognized as working languages, thus proficiency in these languages can be beneficial.

Additional Notes:
The expected duration of the contract is from May 2, 2025, to December 31, 202

• The position is classified as an individual contractor role, which typically implies a temporary engagement rather than a permanent position. The United Nations emphasizes that there are no fees associated with the recruitment process, ensuring that applicants are not required to pay for application, interview, or training processes. This policy reflects the organization's commitment to transparency and fairness in recruitment.