Team Assistant

Job Posting Organization:
The position is located in the Office of the Assistant Secretary-General for Europe, Central Asia and the Americas within the Departments of Political and Peacebuilding Affairs and of Peace Operations. The United Nations is an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. It operates in multiple countries around the world, employing thousands of staff members dedicated to various global issues. The organization emphasizes the importance of diversity and inclusion in its workforce, aiming to reflect the global community it serves.

Job Overview:
The Team Assistant will play a crucial role in providing comprehensive office support and administrative functions to the Office of the Assistant Secretary-General. This position requires a proactive individual who can manage a variety of tasks efficiently and effectively. The Team Assistant will be responsible for responding to routine correspondence, monitoring processes and schedules, and ensuring compliance with legal and financial requirements. The role also involves researching and organizing information for reports and meetings, proofreading documents, and providing logistical support for various events. The Team Assistant will maintain calendars, perform data entry, and assist in the preparation of presentation materials. This position is essential for the smooth operation of the office and requires a high level of professionalism and attention to detail.

Duties and Responsibilities:
The Team Assistant will be responsible for a wide range of duties including: performing general office support and administrative functions; responding to and drafting correspondence; monitoring schedules and processes; verifying documents for compliance; researching and organizing information for reports and meetings; proofreading and editing documents; screening phone calls and visitors; providing secretarial and logistical support for meetings and conferences; maintaining calendars and schedules; performing data entry and extraction; managing mail and document distribution; updating distribution lists; preparing administrative requests and documents; maintaining files and databases; providing software and office equipment support; guiding less experienced staff; assisting with data collection and analysis; and performing other duties as assigned. This comprehensive set of responsibilities requires the Team Assistant to be adaptable and capable of handling multiple tasks simultaneously.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of relevant experience in general office support or a related area is required. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to one year. Experience working for the United Nations or in another international organization is desirable, as is experience in a front office environment. Candidates should demonstrate a strong understanding of office processes and administrative policies, as well as the ability to work effectively in a team-oriented environment.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates with higher education may have an advantage in meeting the experience requirements. A first-level university degree or higher can reduce the required experience to one year, indicating that educational background plays a significant role in the selection process.

Experience:
The position requires a minimum of three years of relevant experience in general office support or a related area. However, this requirement is reduced to one year for candidates who possess a first-level university degree or higher. Experience in a front office environment and with the United Nations or other international organizations is considered desirable, highlighting the importance of familiarity with international administrative practices and protocols.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language, such as French, is considered an advantage. This requirement emphasizes the need for effective communication skills in a multilingual environment, which is essential for collaboration within the United Nations and with its various stakeholders.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in New York City. Staff members are expected to adhere to the authority of the Secretary-General and may be assigned to different functions as needed. The United Nations emphasizes the importance of efficiency, competence, and integrity in its recruitment process, and candidates will be evaluated based on their qualifications and the organization's needs. The organization is committed to creating a diverse and inclusive work environment and provides reasonable accommodations for applicants with disabilities. The United Nations does not charge any fees during the recruitment process, ensuring that all candidates have equal access to employment opportunities.