Operations Coordinator

Job Posting Organization:
The Nigeria INGO Forum (NIF) was established in 2014 with the mission to facilitate collaboration among international non-governmental organizations (INGOs) in Nigeria, focusing on humanitarian, development, and peacebuilding efforts. The organization serves as a vital platform for information sharing, advocacy, and engagement with authorities, donors, and the UN, ensuring that the perspectives of INGOs and affected populations are included in decision-making processes. NIF is governed by a core membership of 59 members and nine observers, operating under a Steering Committee comprised of five Country Directors and a Chair, supported by a Secretariat. The organization is dedicated to fostering collaboration and enhancing the effectiveness of INGOs in Nigeria, and it operates with a commitment to transparency and accountability in its operations. For more details on the association's organization, statutes, charter, and services offered to its members, you can visit their official website at https://ingoforum.ng/.

Job Overview:
The Operations Coordinator role at the Nigeria INGO Forum is designed to act as a pivotal link between the diverse activities of the NIF and its core objectives. The individual in this position will report directly to the NIF Director and will play a crucial role in managing finances, overseeing grants, and strengthening member relations. This position requires meticulous attention to detail and a dedication to excellence, as the Coordinator will foster effective coordination across various functions, positioning NIF as a leading entity in humanitarian, recovery, and developmental efforts in Nigeria. The role encompasses a wide range of responsibilities, including compliance with NRC and NIF approved policies and procedures, coordination of operational planning and logistics activities, and ensuring proper documentation and filing of support documents. The Coordinator will also be responsible for managing financial reporting, grant management, and membership support management, ensuring that all activities align with the organization's mission and objectives.

Duties and Responsibilities:
The duties and responsibilities of the Operations Coordinator include but are not limited to:

• Finance Support: Prepare and submit financial reports and analyses, ensuring compliance with anti-corruption, transparency, and cost efficiency in all processes, including procurement and asset management. Manage and monitor cash flow of Membership Fees in accordance with host agency finance procedures. Work with the NIF Director to ensure compliance with donor and host agency regulations.
• Grants Management: Support the development of proposals and grants reporting in close coordination with the NIF Deputy Director. Manage reporting deadlines and consolidate reports from team members, maintaining necessary records and databases pertinent to grants management.
• Membership Support Management: Directly manage and coordinate NIF working groups, organize regular meetings/workshops, and provide updates to the NIF Director. Support new INGO members with relevant information and manage the application process for prospective members.
• Administrative Management: Support the recruitment process and manage procurement, financial, and administrative systems in compliance with host agency and donor requirements. Oversee the management of assets and ensure operational support activities are provided efficiently.
• Additional Duties: Perform other duties as assigned by the Line Manager, ensuring that all activities align with NIF's objectives and contribute to the overall mission of the organization.

Required Qualifications:
The required qualifications for the Operations Coordinator position include a university degree or an equivalent qualification in business administration, finance, social sciences, or a relevant field. Candidates should have experience in coordination within a humanitarian or recovery context, with documented results in related responsibilities. Fluency in English, both written and verbal, is mandatory. Specific skills and knowledge required include financial management experience, budget development and monitoring, and basic accounting skills. Experience in logistics procedures and stakeholder management is also essential, along with strong communication and interpersonal skills. Candidates should demonstrate the ability to work independently in fast-paced environments and possess excellent writing, editing, and analytical abilities.

Educational Background:
Candidates for the Operations Coordinator position should possess a university degree or an equivalent qualification in business administration, finance, social sciences, or a relevant field. This educational background is essential to ensure that the candidate has the necessary knowledge and skills to effectively manage the diverse responsibilities associated with the role.

Experience:
The position requires candidates to have relevant experience in coordination within a humanitarian or recovery context. Documented results in related responsibilities are essential, as well as experience in financial management, budget development, and monitoring. Candidates with experience in logistics procedures, grant management, and team management will have an advantage. The ability to build relationships and facilitate dialogue among diverse stakeholders is also crucial for success in this role.

Languages:
Fluency in English, both written and verbal, is mandatory for the Operations Coordinator position. While English is the primary language required, knowledge of additional languages may be considered an advantage, particularly in a multicultural environment where diverse stakeholders are involved.

Additional Notes:
The Operations Coordinator position is a full-time role based in Abuja, Nigeria, with a contract duration of 12 months. The salary and benefits are classified under grade 7, and the Norwegian Refugee Council (NRC) is committed to being an equal opportunities employer. The organization values diversity and encourages applications from individuals of all backgrounds, regardless of age, gender, religion, ethnicity, nationality, or physical ability. NRC fosters a work culture that empowers employees to share ideas and take responsibility, providing numerous opportunities for professional growth and development.