Assistant Order Filling Clerk (Individual Contractor)

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Position Title: Assistant Order Filling Clerk (Individual Contractor)
Location: Vienna
Country: Austria
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The UN operates in various sectors including humanitarian aid, development, and human rights, with a workforce of over 44,000 employees globally. The organization has offices in multiple countries, including headquarters in New York City, and regional offices in Geneva, Vienna, and Nairobi, among others.

Job Overview:
The Assistant Order Filling Clerk position is crucial for ensuring the timely and accurate preparation of stock materials necessary for fulfilling customer orders. The role involves working closely with the Mail and Operations Unit under the supervision of a designated supervisor. The contractor will be responsible for preparing materials for order fulfillment, which includes pulling stock, assembling order batches, and ensuring that philatelic items are handled correctly. The position requires attention to detail to ensure that cancellations of philatelic items are executed without errors and that customer orders are fulfilled promptly. The contractor will also assist in peak workload assignments to meet critical deadlines, which may involve manual tasks such as collecting and sorting stamps and philatelic deliveries. This role is home-based but also requires presence at the UNPA Order Filling Office located in the Vienna International Centre.

Duties and Responsibilities:
The duties and responsibilities of the Assistant Order Filling Clerk include:

• Assisting in the preparation of stock materials needed for order fulfillment.
• Pulling out stock and preparing materials as required.
• Putting together order batches and managing stock movements.
• Affixing stamps on First Day Covers (FDCs) according to established samples.
• Assisting in peak workload assignments to meet critical deadlines.
• Collecting stamps and philatelic deliveries from the receiving area.
• Sorting and arranging philatelic items in the appropriate stockroom.
• Ensuring that all tasks are completed accurately and in a timely manner to maintain customer satisfaction.

Required Qualifications:
The required qualifications for this position include:

• A high school diploma is mandatory.
• Relevant working experience, particularly in affixing stamps on covers, is required.
• Experience in a philatelic-oriented business is essential.
• A good knowledge of UNPA philatelic products is desirable.
• Familiarity with postal rules and regulations is advantageous.
• Strong manual skills for handling stamps and other philatelic products are necessary.
• Professionalism, client orientation, and accountability are required traits.
• Flexibility in working days is considered a plus.

Educational Background:
The educational background required for this position is a high school diploma. This foundational education is essential for understanding the basic operational tasks involved in the role, as well as for effective communication and execution of duties.

Experience:
Candidates should possess some relevant working experience, preferably in roles that involve affixing stamps on covers. Experience in a philatelic-oriented business is also required, as it provides the necessary context and understanding of the products and processes involved in this position.

Languages:
For this position, a good knowledge of English and German is required, as these are the working languages relevant to the role. Additionally, knowledge of another official United Nations language is desirable, which could enhance communication and collaboration within the UN framework.

Additional Notes:
The position is an individual contractor role, expected to last from April 8, 2025, to December 31, 202

• The work is primarily home-based but requires attendance at the UNPA Order Filling Office in Vienna. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, ensuring a fair and transparent hiring process.