Team Assistant

Job Advertisement

Position Title: Team Assistant
Location: Nairobi
Country: Kenya
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa and represents the Secretary-General. Established to support the implementation of various UN programs, including the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT), UNON plays a crucial role in providing administrative, conference, and information services to other UN offices in Kenya. The organization is committed to promoting sustainable development and addressing global challenges through collaboration and innovation. UNON operates with a diverse workforce and aims to foster an inclusive environment that reflects the global nature of the United Nations.

Job Overview:
The Team Assistant internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position at UNON is designed for individuals who are eager to gain practical experience in a dynamic international environment. The role primarily involves supporting the Host Country Services Unit (HCSU) within the Central Support Services of the Division of Administrative Services. Interns will work under the supervision of the HCSU Manager, contributing to various administrative and creative tasks. The position requires a proactive approach to design and layout of documents, ensuring adherence to established guidelines while maintaining high-quality standards. Interns will also engage in digital content creation, including videos and infographics, which will enhance the visibility of HCSU services and achievements. This internship is an excellent opportunity for students or recent graduates to apply their academic knowledge in a real-world setting while developing skills that are essential for a career in international relations, communications, or graphic design.

Duties and Responsibilities:
The incumbent will be responsible for a variety of tasks, including but not limited to: designing and laying out documents such as reports, brochures, newsletters, and presentations; ensuring consistency in style and adherence to HCSU guidelines; preparing files for high-quality printing; maintaining an organized archive of published materials; staying updated with the latest desktop publishing software and industry trends; creating short videos and infographics for the HCSU website; and updating the website with service highlights and achievements. The role demands strong attention to detail, excellent organizational skills, and the ability to manage multiple projects under tight deadlines.

Required Qualifications:
Applicants for the UN Internship Programme are not required to have prior professional work experience. However, candidates must have a field of study closely related to the internship. At the time of application, applicants must meet one of the following criteria: be enrolled in a graduate school program (second university degree or equivalent, or higher), be in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), or have graduated with a Bachelor's degree, Master's, PhD, or equivalent. Proficiency in standard software applications, particularly the Microsoft Office Suite, is essential. A demonstrated interest in the work of the United Nations and a commitment to its ideals are also required.

Educational Background:
Candidates must be students in the final year of their first university degree (bachelor or equivalent), or enrolled in a Master's or Ph.D. program, or have completed such programs. Preferred areas of study include graphic design, communications, or related fields. Knowledge or skills in desktop publishing software, particularly Adobe Creative Suite (including InDesign, Illustrator, and Photoshop), are highly desirable. Familiarity with HTML and CSS is also beneficial.

Experience:
While professional work experience is not a prerequisite for this internship, candidates should possess relevant academic experience or coursework that aligns with the responsibilities of the position. The internship is particularly suited for individuals who are in the process of completing their academic qualifications and are looking to gain practical experience in a professional setting.

Languages:
Fluency in oral and written English is required for this internship position, as English is one of the working languages of the United Nations Secretariat. Knowledge of French or other UN languages is considered desirable and may enhance a candidate's application.

Additional Notes:
Interns at the United Nations are not financially compensated. All costs related to travel, visas, accommodation, and living expenses are the responsibility of the interns or their sponsoring institutions. Interns who are not citizens or permanent residents of Kenya may need to obtain the appropriate visa and work authorization prior to starting the internship. It is important for successful candidates to discuss their specific visa requirements before accepting the internship offer. Additionally, the United Nations does not charge any fees at any stage of the recruitment process, ensuring a fair and transparent selection process.