Administrative Manager

Job Advertisement

Position Title: Administrative Manager
Location: El Fasher
Country: Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization focuses on providing assistance to populations affected by armed conflicts and natural disasters, addressing their basic needs for food, water, and shelter. SI is particularly dedicated to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs around 3,200 individuals, including expatriates, national staff, and volunteers. SI's interventions are characterized by professionalism and a commitment to respecting cultural norms.

Job Overview:
The Administrative Manager will oversee the financial, administrative, and human resources management for the Tawila and El Fasher/ZamZam bases. This role involves managing financial, budgetary, and accounting tasks, as well as implementing the national HR policy for the national staff. The Administrative Manager will work closely with the Field Coordinator to ensure that the HR configuration and financial management are efficient and impactful across the two bases. The position is set against a backdrop of ongoing conflict, requiring adaptability and strategic planning to navigate the volatile context and complex relationships with local authorities.

Duties and Responsibilities:
The Administrative Manager will be responsible for the following duties:

• Financial Management: Oversee the financial management of the bases, including budget preparation, financial reporting, and accounting practices.
• HR Management: Implement and manage the HR policies for national staff, including recruitment, training, and performance evaluations.
• Legal and Administrative Oversight: Ensure compliance with local laws and regulations, and manage administrative tasks related to the operation of the bases.
• Coordination: Collaborate with the Field Coordinator to align HR and financial strategies with the operational goals of the organization.
• Recruitment: Lead the recruitment process for the security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihood (FSL) team and reconfigure the Emergency Team as needed.
• Use of Financial Service Providers: Identify and engage financial service providers to enhance financial operations.
• Organizational Structure: Update the organizational chart based on grant opportunities and operational needs.
• Security Management: Maintain awareness of security challenges and implement measures to ensure the safety of staff and operations.

Required Qualifications:
Candidates must possess a Bachelor’s or Master’s degree in a related field such as business or international relations. Additionally, candidates should have 3-4 years of experience in the humanitarian sector, with at least 3-4 years in a similar administrative role. Strong technical skills in HR and finance management, particularly in challenging and remote environments, are essential. Proficiency in using SI tools such as BFU, SAGA, and HOMERE is also required. Strong communication skills are necessary to effectively manage teams and liaise with stakeholders.

Educational Background:
A Bachelor’s or Master’s degree in business, international relations, or a related field is required for this position. This educational background will provide the necessary foundation for understanding the complexities of humanitarian operations and the administrative functions required to support them.

Experience:
The position requires candidates to have a minimum of 3-4 years of experience in the humanitarian sector, with specific experience in administrative roles that involve HR and financial management. Candidates should demonstrate a proven track record of working in challenging environments, particularly in remote areas where access and security are significant concerns.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization and with international stakeholders. Proficiency in Arabic is considered a strong asset, as it will facilitate communication with local staff and communities.

Additional Notes:
The position is a short-term contract with a duration of 6 months, starting on 08/04/202

• The role is based in El Fasher, North Darfur, which is classified as a level 5 security area due to ongoing conflict. The salary for this position starts from EUR 2310 gross per month, which includes a base salary and an annual leave allowance. Additionally, a monthly per diem of USD 750 is provided, along with accommodation costs and travel expenses covered by the organization. Expatriates will also receive an insurance package that covers healthcare expenses, including medical, surgical, dental, and repatriation costs. The living conditions in Tawila are described as good, with individual bedrooms, shared bathrooms, and access to internet and electricity. A system of alternating work and time off is implemented, allowing for breaks every three months.