Finance and Budget Assistant

Job Advertisement

Position Title: Finance and Budget Assistant
Location: Tripoli
Country: Libya
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the Budget Unit of the United Nations Support Mission in Libya, which is part of the broader United Nations system. The UN was established in 1945 with the mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The organization operates in numerous countries worldwide, employing thousands of staff members dedicated to various missions and initiatives aimed at fostering international collaboration and addressing global challenges.

Job Overview:
The Finance and Budget Assistant plays a crucial role in supporting the Budget Unit within the Mission Support Services of the United Nations Support Mission in Libya. This position involves assisting in the preparation and monitoring of budget proposals, ensuring compliance with established regulations and policies, and analyzing financial performance against approved budgets. The assistant will work closely with the Chief Budget Unit to finalize cost estimates and budget submissions, contributing to the overall financial management of the mission. The role requires a strong understanding of financial principles and practices, as well as the ability to conduct research and analysis independently. The assistant will also be responsible for maintaining detailed documentation of processes and procedures related to cost recovery and budget implementation, ensuring that all financial activities align with the mission's objectives and legislative mandates.

Duties and Responsibilities:
The Finance and Budget Assistant will be responsible for a variety of tasks, including but not limited to:

• Preparing supporting documents for cost estimates and budget proposals, assisting supervisors in resource requirement elaboration.
• Monitoring extra budgetary resources and ensuring compliance with regulations and policies.
• Assisting in the preparation of budget performance submissions and reports, analyzing variances between budgets and actual expenditures.
• Processing redeployment of fund requests according to established procedures.
• Supporting the monitoring of budget expenditures to ensure they remain within authorized levels.
• Reviewing current budget commitments for validity and carrying forward or canceling outstanding commitments as necessary.
• Analyzing cost recovery proposals and providing recommendations to management.
• Coordinating responses to cost recovery queries and maintaining detailed documentation of processes.
• Analyzing cost plan amendment requests and making management recommendations. 1
• Performing other related duties as assigned, demonstrating professionalism, teamwork, and accountability throughout all tasks.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, along with a technical or vocational certificate in accounting, finance, budget, or related fields. A sound knowledge of financial principles and practices is essential, as well as the ability to conduct independent research and analysis. Candidates should demonstrate professionalism, teamwork, and accountability in their work, showing a commitment to the mission's goals and objectives. The ability to work collaboratively with colleagues and stakeholders is crucial, as is the capacity to handle stressful situations with composure and efficiency.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Additionally, candidates should hold a technical or vocational certificate in accounting, finance, budget, or a related field, which provides the foundational knowledge necessary for effective performance in the role.

Experience:
A minimum of five years of experience in international organizations or the private sector in accounting, budgeting, financial management, or a related area is required. Candidates should have expertise in working with spreadsheets and SAP modules, as well as experience in monitoring financial transactions and analyzing trends in accordance with IPSAS standards. This level of experience ensures that the candidate is well-equipped to handle the complexities of financial management within the UN framework.

Languages:
Fluency in English and Arabic is required for this position, as these are the working languages of the United Nations Secretariat. Proficiency in French is considered an asset, as it may enhance communication and collaboration within the diverse international environment of the UN.

Additional Notes:
The selected candidate will be granted a fixed-term appointment limited ("FTA-limited") in accordance with UN administrative instructions. This appointment does not carry any expectancy of renewal or conversion, and staff members holding FTA-limited appointments may be separated upon expiration of their appointment. The UN is committed to creating a diverse and inclusive environment, encouraging female candidates to apply. The organization places a strong emphasis on the highest standards of efficiency, competence, and integrity in its recruitment process, ensuring that all employment decisions are made based on qualifications and organizational needs.