Administrative Officer

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Position Title: Administrative Officer
Location: Juba
Country: South Sudan
Deadline Date: 15 March 2024

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established under Resolution 2677 (2023) by the UN security" style="border-bottom: 1px dotted #007bff !important;">Security Council to address the ongoing threats to international peace and security in the region. The mission aims to prevent a return to civil war, build durable peace, and support inclusive governance and free elections as outlined in the Revitalized Peace Agreement. UNMISS operates with a significant personnel presence, including 17,000 troops and over 2,100 police officers, and is committed to protecting civilians and facilitating humanitarian assistance. The organization emphasizes the importance of human rights and the rule of law in its operations, with a focus on creating a stable environment for the people of South Sudan. For more information about the mission and its objectives, please visit their official website at https://unmiss.unmissions.org/mandate.

Job Overview:
The Administrative Officer position is crucial for supporting the operational and administrative functions of the Medical Section within UNMISS. The incumbent will work under the general supervision of the Chief Medical Officer (CMO) and Deputy Chief Medical Officer (DCMO) to ensure the effective management of human resources and administrative processes. This role involves providing comprehensive support in recruitment, workforce planning, budget preparation, and responding to audit findings. The Administrative Officer will play a key role in maintaining accurate accounting and reporting systems, ensuring compliance with organizational rules, and facilitating the smooth operation of medical services for UN personnel. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently in a challenging environment.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Officer include:

• Providing administrative and human resources support to the Medical Section staff, including assistance with recruitment and talent acquisition processes.
• Supporting workforce planning and development initiatives for UNV recruitment.
• Gathering and providing information necessary to address audit findings and observations.
• Assisting in the preparation of budget submissions and cost plans for the Medical Section.
• Ensuring that accurate accounting, reporting, and internal control systems are in place and functioning effectively.
• Preparing and administering the budget activities of the Medical Section, including reviewing medical bills for Level II and Level III hospitals related to UNMISS personnel.
• Collaborating with other sections to finalize the Medical Section's budget.
• Performing any other duties as assigned by the CMO or DCMO, which may include additional administrative tasks or support as needed.

Required Qualifications:
Candidates for the Administrative Officer position must possess a high degree of integrity and professionalism, demonstrating personal initiative and a willingness to accept wide-ranging responsibilities. They should have strong accountability skills, ensuring compliance with organizational rules and regulations. Effective planning, organizational, and problem-solving skills are essential, along with the ability to manage a large volume of work efficiently and meet conflicting deadlines. The ability to work collaboratively in a diverse and multicultural environment is crucial, as is the capacity to communicate effectively both verbally and in writing. Flexibility and a willingness to work in remote and potentially hazardous locations are also required.

Educational Background:
The position requires a relevant educational background, typically a degree in administration, human resources, business management, or a related field. Advanced degrees or specialized training in these areas may be advantageous and enhance a candidate's qualifications for the role.

Experience:
Candidates should have a minimum of several years of experience in administrative roles, particularly within international organizations or humanitarian contexts. Experience in human resources management, budget preparation, and compliance with audit processes is highly desirable. Familiarity with the operations of the United Nations or similar entities will be considered an asset, as will experience working in challenging environments.

Languages:
Proficiency in English is mandatory for this position, as it is the working language of the United Nations. Knowledge of additional languages, particularly those spoken in South Sudan, would be considered a valuable asset and enhance communication within the diverse workforce.

Additional Notes:
This position is classified as a non-family duty station, and candidates should be prepared for living conditions that may be austere, with shared accommodations and basic facilities. The role may involve extensive travel within the mission area, and candidates must be able to adapt to living and working in difficult and harsh conditions. The contract duration is aligned with the UNMISS mandate, which is currently extended until 15 March 2024, and the position may be subject to renewal based on operational needs and funding availability.