Property Disposal Assistant

Job Advertisement

Position Title: Property Disposal Assistant
Location: Goma
Country: Democratic Republic of Congo
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). Its mission is to support the Government of the DRC in protecting civilians and stabilizing the region through various initiatives. The organization aims to reduce the threats posed by armed groups and violence against civilians, including sexual and gender-based violence. MONUSCO also focuses on the establishment of functional and accountable state institutions, including security" style="border-bottom: 1px dotted #007bff !important;">security and judicial systems. The mission has been involved in understanding and addressing serious violations of human rights and international law" style="border-bottom: 1px dotted #007bff !important;">humanitarian law in the DRC, providing informed policy and decision-making support for future security force vetting and operational planning.

Job Overview:
The Property Disposal Assistant will work under the direct supervision of the Chief of Property Disposal Unit. The role involves assisting in the organization and planning of the disposal of various materials, including fixed assets, equipment, and waste materials. The assistant will participate in inspections for property proposed for write-off, update inventory management systems, and create electronic transactions in the UMOJA system to reflect property removals. The position requires running reports from the Business Intelligence portal to support decision-making and verifying the status of materials. The assistant will also help organize the bidding process for lots approved for sale and ensure compliance with UN disposal procedures. This role is crucial for maintaining effective supply chain management and ensuring that all disposal activities adhere to UN rules and regulations.

Duties and Responsibilities:
The duties and responsibilities of the Property Disposal Assistant include:

• Assisting in organizing and planning the disposal of written-off materials, including fixed assets and waste.
• Participating in the Board of Survey for inspecting property proposed for write-off.
• Updating the inventory management system after receiving materials proposed for write-off.
• Creating electronic transactions in UMOJA to reflect property removals and financial changes.
• Assisting in cycle counts of inventories within the Property Disposal Unit (PDU) warehouse and other locations.
• Running reports from the Business Intelligence portal to support decision-making.
• Organizing the bidding process for lots approved for commercial sale and ensuring compliance with UN regulations.
• Drafting Statements of Work for waste disposal contracts.
• Managing waste disposal contracts and monitoring their financial status. 1
• Following up on disposal transactions with Procurement, Finance, and the Property Control and Inventory Unit. 1
• Ensuring that all disposal procedures are correctly applied according to UN rules. 1
• Maintaining cleanliness and effective space management in the warehouse and disposal yard. 1
• Assisting in the procurement process for commercial bidding on materials approved for sale. 1
• Providing capacity development for national staff and partners through coaching and training. 1
• Performing any other related duties as required.

Required Qualifications:
The required qualifications for the Property Disposal Assistant position include strong organizational skills, attention to detail, and the ability to work in a team-oriented environment. Candidates should possess a good understanding of inventory management systems and experience with procurement processes. Familiarity with UN rules and regulations regarding property disposal is highly desirable. The role requires excellent communication skills and the ability to work effectively in a multicultural setting. Candidates should demonstrate integrity, professionalism, and respect for diversity in their work.

Educational Background:
Candidates for the Property Disposal Assistant position should have a minimum of a high school diploma or equivalent. A degree in logistics, supply chain management, business administration, or a related field is preferred. Additional certifications in procurement or inventory management would be advantageous and may enhance a candidate's suitability for the role.

Experience:
The position requires candidates to have at least 2 years of relevant experience in property management, logistics, or supply chain management. Experience working in a UN or international organization is an asset. Candidates should demonstrate a proven track record of managing inventory and disposal processes effectively, as well as experience in working with diverse teams and stakeholders.

Languages:
Fluency in French is mandatory for this position, as it is the primary working language in the Democratic Republic of Congo. Proficiency in English is also highly desirable, as it facilitates communication within the UN system. Knowledge of local languages such as Lingala, Kikongo, Tshiluba, or Swahili would be an advantage, as it enhances interaction with local communities and stakeholders.

Additional Notes:
This position is classified as a non-family assignment, which means that the incumbent will not be accompanied by family members during their service. The living conditions in the Democratic Republic of Congo can vary significantly, with basic amenities available in remote duty stations. Candidates should be prepared to work in challenging environments and adapt to local conditions. The role is full-time, and the successful candidate will be expected to adhere to all UN security protocols and health regulations, including mandatory vaccinations. Compensation and benefits will be in accordance with UN standards, and there may be opportunities for professional development and training.