National Operations Analyst (FTA NOB)

Job Advertisement

Position Title: National Operations Analyst (FTA NOB)
Location: Damascus
Country: Syria
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries and territories, working to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results: ending preventable maternal deaths, ending unmet needs for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to health services and rights, while also striving to recover lost gains and achieve its goals by 2030.

Job Overview:
The National Operations Analyst plays a crucial role in supporting the International Operations Manager (IOM) by leading a team responsible for various operational aspects including finance, administration, procurement, information technology, and human resources. This position is vital for ensuring that UNFPA's programs are implemented effectively and efficiently. The incumbent will be responsible for overseeing the operational support necessary for program implementation, ensuring compliance with UNFPA policies and procedures, and enhancing operational efficiency. The role requires active participation in inter-agency coordination to address common system and service issues, ensuring that UNFPA's needs are met in collaboration with other UN agencies and partners. The Operations Analyst will also be responsible for managing financial resources, drafting budgets, and ensuring timely financial reporting, thereby contributing to the overall success of UNFPA's mission.

Duties and Responsibilities:
The incumbent will ensure the smooth operation of the office and provide high-quality service delivery by the operations team. Key responsibilities include managing financial resources through effective planning and tracking, ensuring compliance with UNFPA financial rules, and proposing improvements to internal controls. The Operations Analyst will supervise finance staff, oversee year-end closure activities, and ensure timely payment of invoices. They will monitor requisitions and advise staff on necessary actions to maintain a clean CO dashboard. The role also involves ensuring that HR entitlements are implemented correctly, supervising recruitment processes, and managing contracts for individual consultants. The incumbent will maintain oversight of procurement processes, manage UNFPA assets and facilities, and support emergency preparedness and response initiatives. Additionally, the Operations Analyst will backstop the IOM during their absence and provide advisory support to enhance program implementation efficiency.

Required Qualifications:
Candidates must possess a Master's degree in business administration, public administration, finance, human resources, information technology, or a related field. Alternatively, a first-level university degree combined with two additional years of qualifying experience will be accepted in lieu of an advanced degree. The position requires five years of progressively responsible professional experience in administration, finance, or office management within a multilateral or civil society organization. Experience in managing teams in complex organizational settings is essential, along with solid knowledge in procurement, financial and human resources management, and information technology. Strong analytical and leadership skills, as well as proficiency in current office software applications, are also required.

Educational Background:
A Master's degree in a relevant field such as business administration, public administration, finance, human resources, or information technology is required. Candidates with a first-level university degree and additional qualifying experience may also be considered. This educational background is essential for understanding the complexities of operations management within the context of UNFPA's mission and objectives.

Experience:
The position requires a minimum of five years of progressively responsible professional experience in administration, finance, or office management, preferably within a multilateral or civil society organization. Candidates should have experience managing teams and possess a solid understanding of procurement, financial management, and human resources. Experience in a humanitarian context is highly desirable, as is a strong ability to analyze and lead effectively in a complex organizational environment.

Languages:
Proficiency in both English and Arabic is required for this position. This bilingual capability is essential for effective communication within the organization and with external partners, ensuring that operations are conducted smoothly and that UNFPA's objectives are met.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that values gender equality, diversity, and integrity, and encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. The organization is committed to ensuring equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics. Selection and appointment may be subject to background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.