Human Resources Assistant

Job Advertisement

Position Title: Human Resources Assistant
Location: Santiago
Country: Chile
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the Staff Administration Unit of the Human Resources Section at the Economic Commission for Latin America and the Caribbean (ECLAC), which is one of the five regional commissions of the United Nations. ECLAC was established in 1948 with the mission to contribute to the economic and social development of the region. The organization focuses on designing, monitoring, and evaluating public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. ECLAC operates across various countries in Latin America and the Caribbean, working towards sustainable development and social inclusion. For more information, visit their website at www.eclac.org.

Job Overview:
The Human Resources Assistant will play a crucial role in supporting the HR functions within the assigned divisions. This position involves acting as an HR Partner, where the assistant will manage various HR-related tasks, including the administration of contracts and entitlements, advising staff on HR procedures, and maintaining effective communication with other sections within the administration. The role requires a proactive approach to handling moderately complex HR cases independently while collaborating on special projects such as salary and housing surveys. The assistant will also maintain an automated database for HR statistics, prepare reports, conduct research on HR issues, and provide general office support. The position emphasizes the importance of professionalism, accountability, and client orientation in delivering HR services.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for a wide range of duties, including:

• Administering contracts and entitlements by reviewing and processing requests for appointments and claims.
• Advising staff on HR procedures and assisting them with final arrangements.
• Maintaining effective communication with other sections to coordinate actions.
• Collaborating on special projects such as salary and housing surveys.
• Maintaining an automated database of HR statistics and preparing periodic reports using Umoja (SAP).
• Compiling HR data and reports as required.
• Conducting research on HR-related issues and assisting in preparing notes and reports.
• Providing general office support, including drafting and finalizing correspondence.
• Preparing formal written responses to HR queries. 1
• Assisting with data collection and analysis for HR metrics and presentations. 1
• Training and guiding junior colleagues. 1
• Performing other work-related duties as required.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Additionally, technical or vocational studies in Administration, Finance, Human Resources, or a related area are desirable. Proficiency in Microsoft Office 365 tools, particularly Excel and SharePoint, is also preferred. Knowledge of HR management principles and ERP systems is advantageous. Candidates should demonstrate a strong understanding of HR policies and procedures and possess the ability to apply them effectively in an organizational setting.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. For candidates in the General Service category, it is essential to clearly indicate relevant information confirming completion of high school in their Applicant Profile. Technical or vocational studies in areas such as Administration, Finance, Human Resources, or related fields are highly desirable, as well as training in the use of Microsoft Office tools and ERP systems.

Experience:
A minimum of five years of experience in human resources management, administrative services, or a related area is required. However, this requirement is reduced to three years for candidates who possess a first-level university degree or higher. Experience in the human resources field, particularly in administering entitlements and benefits using ERP systems like SAP, is desirable. Additionally, experience in data analysis and reporting on HR metrics is beneficial, as is experience within the United Nations Common System or other international organizations.

Languages:
Fluency in both English and Spanish is required for this position, as these are the working languages of ECLAC. Knowledge of another official United Nations language is considered an advantage, enhancing the candidate's profile for the role.

Additional Notes:
This position is temporarily available until December 202

• If the selected candidate is a current staff member of the United Nations Secretariat, the selection will be administered as a temporary assignment. The appointment for positions in the General Service category is done on a local basis, meaning applicants must be authorized to work in Chile. The United Nations does not charge a fee at any stage of the recruitment process, and candidates are encouraged to follow all instructions provided in the online recruitment platform. The organization is committed to creating a diverse and inclusive environment and strongly encourages female candidates to apply. Flexible working arrangements may be available, but these should be discussed at the final stage of the offer.