Team Assistant

Job Advertisement

Position Title: Team Assistant
Location: Beirut
Country: Lebanon
Deadline Date: Not specified

Job Details

Job Posting Organization:
The Economic and Social Commission for Western Asia (ESCWA) is a part of the United Nations Secretariat and operates under the supervision of the United Nations Economic and Social Council. Established to serve 21 Arab countries in Western Asia and North Africa, ESCWA aims to provide a framework for the formulation and harmonization of sectoral policies among its member states. It acts as a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA coordinates its activities with various divisions and main offices of the United Nations Headquarters, specialized agencies, and international and regional organizations, including the League of Arab States and the Gulf Cooperation Council. The organization focuses on enhancing the production and use of reliable statistics for evidence-based policymaking, enabling the measurement of national and regional progress towards the 2030 Agenda, and promoting the integration of technology and innovation for sustainable development in the Arab region.

Job Overview:
The Team Assistant position is situated within Cluster 4, which focuses on Statistics, the Information Society, and Technology. This role is pivotal in supporting the Head of Statistical Policies and Coordination Unit. The Team Assistant is expected to monitor processes and schedules related to the unit’s outputs and products, ensuring compliance with legal and financial requirements. The position involves researching, compiling, and organizing information for various reports and meetings, generating statistical reports, and assisting in the preparation of training materials. The Team Assistant will also maintain calendars, perform data entry, and manage files and databases. This role requires a proactive approach to support the collection and analysis of data, contributing to knowledge management and decision-making processes. The position is designed for someone who is detail-oriented, organized, and capable of working collaboratively in a dynamic environment.

Duties and Responsibilities:
The Team Assistant will be responsible for a variety of tasks including monitoring processes and schedules related to the unit’s outputs, assisting in the verification of documents for compliance, researching and compiling information for reports and meetings, generating standard statistical reports, preparing presentation materials, maintaining websites, managing calendars, performing data entry, and maintaining both paper and electronic files. Additionally, the Team Assistant will provide guidance to less experienced staff, assist in data collection and analysis, and help with the dissemination of information. The role also includes adjusting reported data from various sources, compiling statistical series for comparison, and performing other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree in statistics, economics, or a related field is desirable. The position requires a minimum of three years of experience in statistical work or a related area, which can be reduced to one year for candidates with a first-level university degree or higher. Experience in data analytics, proficiency in Excel or other data management systems, and experience in drafting statistical reports are essential. Familiarity with SPSS or other statistical analysis programs is also desirable.

Educational Background:
The educational requirement for this position includes a high school diploma or equivalent as a minimum. However, a first-level university degree (Bachelor’s degree or equivalent) in statistics, economics, or a related field is preferred and considered a job-specific qualification that enhances a candidate's profile.

Experience:
The position requires a minimum of three years of relevant experience in statistical work or a related area. This requirement is reduced to one year for candidates who possess a first-level university degree or higher. Additionally, candidates must have at least one year of experience in data analytics or a related area, with a strong emphasis on experience working with Excel and other data management systems. Experience in drafting statistical reports is also desirable, as is familiarity with statistical analysis software such as SPSS.

Languages:
Fluency in English is required for this position, as English and French are the working languages of the United Nations Secretariat. Knowledge of Arabic is also beneficial, as it is a working language at ESCWA. Fluency is defined as a rating of 'fluent' in all four areas: speaking, reading, writing, and understanding, while 'knowledge of' indicates a rating of 'confident' in two of the four areas.

Additional Notes:
This position is available for one year from the date of appointment, with the possibility of extension subject to the availability of the post, budgetary approval, and satisfactory performance. The United Nations emphasizes the importance of securing the highest standards of efficiency, competence, and integrity in its recruitment process. The organization is committed to creating a diverse and inclusive environment and encourages female candidates to apply. This position falls under the General Service category, and candidates must be authorized to work for the United Nations in the duty station where the position is located. Applicants are responsible for all arrangements and costs related to attending assessments and interviews, as well as any relocation expenses. The United Nations does not charge a fee at any stage of the recruitment process.