Administrative Finance Assistant G5

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Position Title: Administrative Finance Assistant G5
Location: Beirut
Country: Lebanon
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries, with a mission to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is dedicated to addressing the needs of women and girls, particularly in the context of humanitarian crises, and aims to end preventable maternal deaths, unmet needs for family planning, and gender-based violence. UNFPA's strategic plan for 2022-2025 emphasizes the importance of building forward better in the wake of the Covid-19 pandemic, ensuring that the rights and health of women and girls are prioritized in recovery efforts.

Job Overview:
The Administrative Finance Assistant will play a crucial role in supporting the UNFPA Country Office in Lebanon by undertaking various administrative and financial tasks. This position is vital for ensuring the efficient implementation of operations services and adherence to UNFPA rules and regulations. The incumbent will work closely with the Operations Analyst and the Operations Unit to provide quality services to both internal and external clients. The role requires a strong understanding of organizational guidelines and processes, as well as the ability to manage financial data and support program assurance activities. The Assistant will also contribute to knowledge sharing and capacity building within the Country Office, ensuring that staff are well-equipped to handle budget and finance issues effectively.

Duties and Responsibilities:

• Program Financial Support: Assist in reviewing files submitted by implementing partners, ensuring FACE reporting is properly formulated for signature. Monitor program and project budgets, compile financial data, and provide accurate financial information to the Operations Analyst. Guide and train the operations team of Implementing Partners on UNFPA financial management. Ensure timely processing of advances and liquidation for all CO programs, including proper review and filing of signed FACE forms. Prepare donors' financial reports as required.
• Program Assurance Activities: Assist in preparing the yearly Assurance Plan for the Country Office, covering program spot-checks, audits, and IP micro assessments. Support capacity building and compliance through training and one-on-one sessions. Follow up on audit qualifications and observations.
• Office Financial Management Support: Manage the Country Office budget by controlling allotments and monitoring expenditures. Review and monitor charges for common services and assist in VAT reconciliation. Ensure financial records are accurate and timely, and assist in processing travel requests.
• Knowledge Sharing and Capacity Building: Participate in organizing training for CO staff on budget and finance issues. Contribute to knowledge networks and ensure UNFPA's concerns are represented in interagency working groups.
• Office Administrative Management Support: Backstop the Administrative Assistant in their absence, handling travel reservations, meeting bookings, and fleet management. Carry out other duties as required by the UNFPA Representative or Operations Analyst.

Required Qualifications:
Completed Secondary Level Education is required. University graduates in related fields such as Finance, Accounting, Public Administration, or Business Management are desirable. Candidates should have at least 5 years of work experience in a related field, with knowledge of the UN system and familiarity with UN procedures being advantageous. Proficiency in MS Office and Google applications, particularly in Excel, is essential. Candidates must hold Lebanese nationality.

Educational Background:
The position requires completed Secondary Level Education as a minimum. A university degree in Finance, Accounting, Public Administration, Business Management, or any related field is preferred and considered desirable for candidates applying for this role.

Experience:
Candidates must have a minimum of 5 years of relevant work experience in administrative and financial roles. Experience within the UN system or familiarity with UN procedures is highly desirable, as it will enhance the candidate's ability to navigate the organizational environment effectively.

Languages:
Fluency in English and Arabic is mandatory for this position. Knowledge of other official UN languages, particularly French, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits as applicable. UNFPA promotes a work environment that reflects gender equality, diversity, and integrity, and encourages applications from women, LGBTQIA+ individuals, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. The organization is committed to ensuring gender parity and equal opportunities in all aspects of employment.