Administrative Officer

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Position Title: Administrative Officer
Location: Juba
Country: Sudan
Deadline Date: 15 March 2024

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the mandate of the United Nations Department of Peacekeeping Operations (DPKO). Its mission is to support the newly independent Republic of South Sudan in achieving sustainable peace and stability. The organization operates under the authority of the United Nations security" style="border-bottom: 1px dotted #007bff !important;">Security Council, which periodically reviews and renews its mandate to ensure responsiveness to the evolving political, security, and humanitarian context in South Sudan. The mission's objectives include protecting civilians, supporting the peace process, facilitating humanitarian assistance, and monitoring human rights violations. UNMISS maintains a ceiling of 17,000 troops and 2,101 police personnel, including corrections officers, to fulfill its mandate. For more information, please refer to their official website.

Job Overview:
The Administrative Officer position is crucial for the effective functioning of the FAO Front Office within UNMISS. The role involves coordinating various administrative processes, providing guidance to staff on human resources, finance, budget, transport, supply, and logistics procedures. The officer will be responsible for consolidating and submitting monthly reports from different sections to the FAO for clearance and forwarding them to the DDMS office in Juba. The position requires prioritizing urgent correspondence and visitors, ensuring timely responses, and organizing documentation for weekly meetings. Additionally, the officer will support welfare-related activities, coordinate programs to promote personnel well-being, and ensure compliance with environmental policies. This role is essential for maintaining effective communication between UN Volunteers, the UNV Support Office, and Field Office leadership.

Duties and Responsibilities:
The Administrative Officer will have a comprehensive set of responsibilities, including:

• Coordinating activities of the FAO Front Office and guiding staff on administrative processes.
• Consolidating monthly reports from various sections and submitting them for clearance.
• Prioritizing urgent correspondence and visitors, ensuring timely responses.
• Organizing and documenting minutes for weekly meetings.
• Supporting welfare-related activities and preparing necessary reports.
• Coordinating welfare programs to enhance the physical, mental, and social well-being of personnel.
• Ensuring adherence to environmental policies and conducting assessments for compliance.
• Acting as a liaison between UN Volunteers and Field Office leadership to communicate concerns and suggestions effectively.

Required Qualifications:
Candidates must possess strong organizational and communication skills, with a proven ability to work in a team-oriented environment. They should demonstrate accountability, adaptability, and professionalism. A commitment to continuous learning and respect for diversity is essential. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently.

Educational Background:
A bachelor's degree in business administration, public administration, or a related field is required. Advanced degrees or certifications in relevant areas will be considered an asset. Candidates should have a solid understanding of administrative processes and procedures, particularly in an international or humanitarian context.

Experience:
Candidates should have a minimum of 3-5 years of relevant experience in administrative roles, preferably within international organizations or NGOs. Experience in coordinating administrative processes, managing reports, and supporting welfare programs is highly desirable. Familiarity with UN policies and procedures will be an advantage.

Languages:
Fluency in English is mandatory, both written and spoken. Knowledge of additional languages, particularly those spoken in South Sudan, is considered an asset and may enhance communication with local stakeholders.

Additional Notes:
The position is based in Juba, South Sudan, and is classified as a non-family duty station. Candidates should be prepared for austere living conditions, including shared accommodation and basic facilities. The role may involve working in challenging environments, and the ability to adapt to difficult conditions is essential. The contract duration is until 15 March 2024, with the possibility of extension based on performance and organizational needs. Compensation and benefits will be in accordance with UN standards.