Administrative Officer

Job Advertisement

Position Title: Administrative Officer
Location: Juba
Country: South Sudan
Deadline Date: 15 March 2024

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the mandate of the United Nations Department of Peacekeeping Operations (DPKO). Its mission is to support the newly independent Republic of South Sudan in achieving sustainable peace and stability. The organization operates with a significant number of personnel, including 17,000 troops and 2,101 police officers, and is involved in various activities aimed at protecting civilians, facilitating humanitarian assistance, and supporting the peace process. The mission's mandate is periodically reviewed and renewed by the security" style="border-bottom: 1px dotted #007bff !important;">Security Council to ensure it remains responsive to the evolving political, security, and humanitarian context in South Sudan. UNMISS emphasizes the importance of free, fair, and peaceful elections and accountable governance as part of its strategic vision.

Job Overview:
The Administrative Officer position is crucial for the effective functioning of the Field Administration Office (FAO) within UNMISS. The role involves coordinating administrative processes, providing guidance to staff, and overseeing logistical support in the Upper Nile State, particularly in the county operating bases (COB) of Bunj, Kodok, and Renk. The officer will assist in managing human resources, welfare programs, and environmental compliance, ensuring that the Field Office operates efficiently and adheres to UN policies and regulations. The position requires a proactive approach to problem-solving and effective communication with various stakeholders, including UN Volunteers and Field Office leadership.

Duties and Responsibilities:

• Coordinate the activities of the FAO Front Office, providing guidance on administrative processes, human resources, finance, budget, transport, supply, and logistics procedures.
• Support the FAO in overseeing administrative and logistical support within the Upper Nile State, particularly in the COBs.
• Assist in managing team site facilities, scheduling maintenance activities, and overseeing repair works.
• Administer first-line human resources management in accordance with UN and UNMISS directives.
• Coordinate welfare programs to promote personnel well-being, including recreational activities and morale-boosting initiatives.
• Ensure adherence to environmental policies, conduct assessments, and coordinate environmental committee activities.
• Monitor and evaluate welfare contracted services, ensuring compliance with contractual agreements.
• Prepare periodic reports and correspondence related to the administration of the Malakal field office and UNS team sites.
• Act as a liaison between UN Volunteers, the UNV Support Office, and Field Office leadership. 1
• Perform any other related responsibilities as directed by the FAO.

Required Qualifications:
Candidates must demonstrate strong accountability, adaptability, planning, and organizational skills. Professionalism and respect for diversity are essential, as is the ability to work effectively in teams. A commitment to continuous learning and improvement is also required. The role demands a proactive approach to problem-solving and the ability to communicate effectively with various stakeholders.

Educational Background:
A relevant educational background is required, typically including a degree in administration, management, or a related field. Additional certifications in human resources or project management may be advantageous.

Experience:
Candidates should possess a minimum of several years of experience in administrative roles, preferably within international organizations or in a humanitarian context. Experience in managing logistics, human resources, and welfare programs is highly desirable. Familiarity with UN policies and procedures will be considered an asset.

Languages:
Fluency in English is mandatory, as it is the working language of UNMISS. Knowledge of additional languages, particularly those spoken in South Sudan, would be considered a valuable asset.

Additional Notes:
The position is based in Juba, South Sudan, and is classified as a non-family duty station. Living conditions may be austere, with shared accommodation and basic facilities. Candidates should be prepared to work in challenging environments and adapt to varying living conditions. The contract duration is aligned with the UNMISS mandate, and the position is full-time. Compensation and benefits will be in accordance with UN standards.