Staff Assistant

Job Advertisement

Position Title: Staff Assistant
Location: New York City
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located at the United Nations Office on Genocide Prevention and the Responsibility to Protect. The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, addressing global challenges such as human rights, humanitarian aid, and sustainable development. The UN employs over 44,000 staff members worldwide, operating in various countries to fulfill its objectives.

Job Overview:
The Staff Assistant will play a crucial role in providing comprehensive office management and administrative support functions. This position typically involves direct assistance to a senior officer or manager responsible for significant programs within the UN. The incumbent will be expected to maintain effective communication with the Executive Office and senior officials from other units, ensuring that ongoing programs and administrative matters are well-coordinated. The role requires the preparation and processing of confidential information, as well as the development of office administrative systems and procedures. The Staff Assistant will also be responsible for compiling background materials for reports, briefs, and speeches, and assisting in the coordination of service-wide activities such as meetings and training sessions. The position demands a proactive approach to managing information flow, preparing presentation materials, and maintaining internal databases, all while ensuring adherence to quality control standards for outgoing documents.

Duties and Responsibilities:
The Staff Assistant's duties include performing a full range of office management and administrative support functions, maintaining liaison with the Executive Office and senior officials, ensuring smooth information flow within the unit, preparing and processing confidential information, and assisting in the development of administrative systems. The incumbent will research and compile background materials, coordinate service-wide activities, orient new staff, attend meetings, prepare minutes, and monitor follow-up activities. Additional responsibilities include drafting responses to correspondence, managing internal databases, carrying out quality control functions for documents, responding to complex information requests, assisting in the preparation of presentation materials, maintaining calendars, and performing various administrative duties such as leave recording and meeting organization. The Staff Assistant will also assist with data collection and analysis, preparation of reports, and updating information materials.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of five years of general office support or related experience is required, which can be reduced to three years for candidates with a first-level university degree or higher. Experience in data analytics or a related area is desirable. The position requires a strong understanding of office management and administrative support functions, as well as proficiency in using standard office software and technology.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates with a first-level university degree or higher will have their minimum experience requirement reduced, highlighting the importance of educational qualifications in the selection process.

Experience:
The position requires a minimum of five years of general office support or related experience. However, this requirement is reduced to three years for candidates who possess a first-level university degree or higher. Additionally, having one year or more of experience in data analytics or a related area is considered desirable, indicating that relevant experience in administrative support and data management is crucial for success in this role.

Languages:
Fluency in oral and written English is required for this position, as English and French are the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is considered an advantage, which may enhance a candidate's competitiveness in the selection process.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be recruited within the country or commuting distance of the office, regardless of their nationality. Staff members are expected to adhere to the authority of the Secretary-General and may be assigned to various functions throughout their careers. The United Nations emphasizes the importance of diversity and inclusion in its recruitment process, ensuring that all employment decisions are based on qualifications and organizational needs. The organization does not charge any fees during the recruitment process and provides reasonable accommodations for applicants with disabilities upon request.