Conference Services Assistant

Job Advertisement

Position Title: Conference Services Assistant
Location: Bangkok
Country: Thailand
Deadline Date:

Job Details

Job Posting Organization:
The job posting organization is the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP), which is a regional arm of the United Nations. Established in 1947, ESCAP aims to promote economic and social development in the Asia-Pacific region. The organization operates in multiple countries across Asia and the Pacific, focusing on various issues such as sustainable development, social inclusion, and regional cooperation. ESCAP employs a diverse workforce dedicated to addressing the unique challenges faced by the region, and it plays a crucial role in facilitating dialogue and collaboration among member states.

Job Overview:
The Conference Services Assistant will provide essential support for conference planning and coordination at the United Nations Conference Centre (UNCC) in Bangkok for the year 202

• This role involves working under the supervision of the Chief of the Conference Management Unit, ensuring that meetings and conferences are executed smoothly and efficiently. The individual contractor will be responsible for a variety of tasks that include providing conference room support services, assisting Event Managers in the preparation and servicing of Intergovernmental Meetings (IGM), and managing participant registration and badging processes. The role requires a proactive approach to monitor catering services and ensure they meet client requests, as well as performing additional duties as needed. The position is critical for maintaining the high standards expected at UN conferences and ensuring that all logistical aspects are handled professionally.

Duties and Responsibilities:
The duties and responsibilities of the Conference Services Assistant include:

• Providing comprehensive conference room support services to participants attending meetings.
• Assisting Event Managers in the planning, preparation, and servicing of Intergovernmental Meetings (IGM) in collaboration with relevant ESCAP Divisions.
• Managing the registration and badging process for participants to ensure smooth entry and participation in meetings.
• Monitoring and coordinating catering services to ensure they align with client requests and preferences.
• Performing other related duties as required to support the overall success of the meetings and conferences.

Required Qualifications:
The position requires a minimum of a high school diploma or equivalent. A first-level university degree may be accepted in lieu of two years of required experience. Additionally, a minimum of three years of responsible experience in conference management, administration, logistics, or related areas is required. If the candidate holds a first-level university degree, only one year of experience is necessary. Experience in planning and organizing conferences and meetings is desirable, as is proficiency in MS Office and familiarity with virtual meeting platforms such as MS Teams and Zoom.

Educational Background:
Candidates must possess at least a high school diploma or equivalent. A first-level university degree may substitute for two years of required experience, indicating that higher education is valued and can enhance a candidate's qualifications for the role.

Experience:
The role requires a minimum of three years of relevant experience in conference management, administration, logistics, or related fields. If the candidate has a first-level university degree, only one year of experience is necessary. This experience should ideally include planning and organizing conferences and meetings, demonstrating the candidate's ability to manage logistics and coordinate effectively in a professional environment.

Languages:
Fluency in English and Thai is mandatory for this position. This requirement ensures effective communication with participants and stakeholders during the conferences and meetings. Proficiency in additional languages may be considered an asset but is not explicitly stated as a requirement.

Additional Notes:
The expected duration of service for this position is from January 2 to December 31, 2025, with service requirements ranging from 1 to 10 days for each meeting. The service fee is set at THB 2,500 per day per person. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. Furthermore, the organization does not request information regarding applicants' bank accounts, ensuring a transparent and ethical recruitment process.