Contingent Owned Equipment (COE) Assistant

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Position Title: Contingent Owned Equipment (COE) Assistant
Location: Juba
Country: South Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO). The mission aims to support the peace process in South Sudan and to protect civilians, facilitate humanitarian assistance, and support the implementation of the Revitalized Peace Agreement. The mission operates with a ceiling of 17,000 troops and 2,101 police personnel, including corrections officers, and continues to adapt its mandate to the evolving situation in the country. UNMISS is committed to building durable peace and supporting inclusive governance in South Sudan, with a focus on preventing a return to civil war and ensuring free and fair elections. The mission is guided by various security" style="border-bottom: 1px dotted #007bff !important;">Security Council resolutions, including Resolution 2677 (2023), which emphasizes the importance of its strategic vision and operational effectiveness.

Job Overview:
The COE Assistant will work within a team of COE Inspectors/Assistants, reporting to the Chief COE/MOU Management Unit. The primary responsibilities include conducting inspections of contingent units to ensure compliance with the Memorandum of Understanding (MOU) between the troop-contributing countries (T/PCC) and the UN. The COE Assistant will be tasked with maintaining the e-COE System, preparing verification reports, and producing customized reports for various stakeholders. The role also involves advising contingent staff on COE/MOU matters, identifying equipment deficiencies, and managing documentation related to inspections and operational readiness. The COE Assistant will play a crucial role in ensuring that the mission's operational requirements are met and that all units are adequately equipped and prepared for their responsibilities.

Duties and Responsibilities:

• Conduct inspections of contingent units, including Arrival, Periodic, Operational Readiness, and Repatriation inspections, to verify compliance with MOU responsibilities.
• Prepare and submit verification reports in the UCM system for approval by the COE Programme Manager.
• Maintain the e-COE System, ensuring data quality and accuracy.
• Produce standard and customized reports using e-COE data for various stakeholders.
• Maintain accurate contingent tables of organization and equipment (TOE) and ensure proper documentation of inspections.
• Advise contingent staff on COE/MOU-related matters and recommend corrective actions for non-compliance.
• Identify deficiencies and surpluses of equipment and capabilities and recommend actions to address them.
• Produce weekly and monthly reports for the COE Programme Manager.
• Organize and coordinate meetings, drafting minutes for review. 1
• Process monthly Uniformed Strength Reports (USRs) and ensure their endorsement in the UCM system. 1
• Manage claims for Daily Allowance and Recreational Leave Allowances. 1
• Draft reports and interoffice memos as required. 1
• Manage the Unit’s SharePoint, ensuring it is updated regularly. 1
• Perform additional duties as assigned by the COE Programme Manager. 1
• Engage in UNV activities and promote volunteerism in the host country.

Required Qualifications:
Candidates must demonstrate integrity and professionalism, with a strong ability to apply good judgment and work independently in a politically sensitive environment. They should possess effective organizational and problem-solving skills, with the ability to manage a large volume of work efficiently. A commitment to continuous learning and adaptability to changes in the work environment is essential. Candidates should also have proven interpersonal skills and the ability to communicate effectively with diverse groups, including military personnel and local interlocutors. Flexibility and the ability to operate in austere environments are also required.

Educational Background:
A relevant educational background is required, typically a degree in a field related to peacekeeping, international relations, or a similar discipline. Candidates should have a strong understanding of the UN's operational frameworks and the principles of peacekeeping and humanitarian assistance.

Experience:
Candidates should have prior experience in a similar role, preferably within a UN or international organization. Experience in conducting inspections, managing documentation, and working in a multi-cultural environment is highly desirable. Familiarity with the e-COE System and other relevant databases is an advantage.

Languages:
Fluency in English is mandatory, both spoken and written. Knowledge of additional languages, particularly those spoken in South Sudan, is considered an asset and may enhance communication with local stakeholders.

Additional Notes:
The position is based in Juba, South Sudan, with potential relocation to field offices as required. Living conditions may vary, with basic residential facilities available. Candidates should be prepared for austere living conditions, including shared accommodations and limited access to amenities. The role is classified as a non-family duty station, and candidates should be aware of the security situation in South Sudan, which may involve risks. The mission provides primary health care services, and candidates should be able to adapt to the tropical climate and potential travel within the area of operations.