Executive Assistant to Chief Scientist/SVP

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Position Title: Executive Assistant to Chief Scientist/SVP
Location: Washington DC
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, established over 50 years ago. It operates in 100 countries and is supported by 1.2 million members in the United States and more than five million supporters globally. WWF’s mission is to protect the future of nature, ensuring that the best science drives organizational strategies, policies, and actions across the WWF Network. The organization emphasizes the importance of science leadership and innovation in conservation efforts, aiming for evidence-based implementation of solutions that benefit both people and the planet. WWF fosters a vibrant workplace that values diverse perspectives and contributions, focusing on impactful outcomes.

Job Overview:
The Executive Assistant to the Chief Scientist/SVP plays a crucial role in providing confidential administrative and operational support for the Science program at WWF. This position requires extensive knowledge of WWF’s policies and organization, along with a high level of technical skill. The Executive Assistant is responsible for coordinating executive and administrative functions, operating with considerable independent judgment and initiative. The role involves partnership with leadership to ensure the smooth functioning of the program and contributes positively to the team culture. The position is hybrid, allowing for a combination of remote and in-office work, which enhances flexibility and work-life balance.

Duties and Responsibilities:
The Executive Assistant will coordinate and maintain the calendar for the Chief Scientist/SVP, proactively reconciling conflicts. Responsibilities include organizing meetings, travel, training, and other events, as well as preparing meeting materials and itineraries. The assistant will manage extensive domestic and international travel arrangements, ensuring all logistics are handled efficiently. Additionally, the role involves answering complex inquiries, screening calls, and attending meetings as a representative of the department. The assistant will monitor incoming emails, manage contacts, and track deadlines, providing proactive reminders. Other duties include drafting documents, maintaining filing systems, and supporting the team in various operational tasks. The assistant will also coordinate performance evaluations, recruitment processes, and onboarding for new hires, ensuring a smooth transition into the organization.

Required Qualifications:
Candidates must possess a Bachelor’s degree and have at least five years of progressively responsible experience in administrative roles, including a minimum of two years in an executive office. A high degree of knowledge and application of executive and administrative competencies is essential, along with excellent organizational and analytical skills. The ability to operate independently, prioritize tasks, and meet deadlines is required. Candidates should demonstrate attention to detail, proactive problem-solving abilities, and effective communication skills, both in writing and verbally. Proficiency in MS Office 365 and familiarity with Google Suite is necessary, while fluency in both PC and Mac environments is highly desired.

Educational Background:
A Bachelor’s degree is required for this position. The educational background should ideally include coursework or training that enhances organizational, analytical, and communication skills, which are critical for the role of Executive Assistant.

Experience:
The position requires a minimum of five years of demonstrated experience in administrative support roles, with at least two years in an executive office setting. Candidates should have a proven track record of managing complex tasks and responsibilities, showcasing their ability to work independently and collaboratively within a team environment.

Languages:
Fluency in English is mandatory, as effective communication is a key component of the role. Additional language skills may be considered an asset, particularly if they enhance communication with international staff and partners.

Additional Notes:
The expected salary range for this position is between $74,000 and $92,00

• The role is hybrid, allowing for a mix of remote and in-office work. WWF is an equal opportunity employer and values diversity and inclusion in its workforce. The organization encourages candidates from diverse backgrounds to apply, ensuring that employment practices are free from discrimination based on race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.